Exhibit_E_Online_Bid_Room_Information_v.1.4_(07-22-25).docx
DOCX document 40 KB Posted
- Solicitation number
- HHS0016774v4
- Issued by
- Henderson County, Texas
About this file
This document is an instructional exhibit from the Texas Health and Human Services Commission (HHSC) providing guidance on accessing and submitting bids through the HHS Online Bid Room for the electric gate services solicitation at the Lubbock State Supported Living Center (IFB HHS0016774v4). The scope of work involves removal and replacement of electric gates, including construction of two metal electric sliding gates (13'-6" wide x 6' tall) with chain link mesh, installation of complete electric sliding gate systems with ground loops, keypads, and controllers on the north side of the maintenance area, and repair of an existing cantilever gate frame on the south side using LIFTMASTER or compatible brand sliding gates with obstruction sensors. Bid responses are due February 17, 2026 at 10:30 AM, with optional on-site visits scheduled for February 3, 2026 at 10:00 AM and February 6, 2026 at 2:00 PM. The question deadline was extended to February 9, 2026 at 5:00 PM with responses due by February 11, 2026. The contract term begins upon award and expires August 31, 2026, with no renewal options, though HHSC reserves the right to extend for up to one additional year for continuity purposes.
Bidders must submit pricing as firm and fixed prices on Exhibit C Pricing Sheet covering all labor, materials, equipment, and related expenses, with no separate pricing attachments permitted. Bidders must demonstrate a minimum of five years of relevant experience with assigned personnel possessing at least three years of relevant experience and a branch or subcontractor location within 50 miles of the facility, and must provide three verifiable references for similar services completed within the past three years. Required insurance includes workers' compensation ($1,000,000 employer's liability limits), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). Contractors must comply with E-Verify requirements and submit to background checks including criminal and sex offender checks at the contractor's expense prior to commencing work. The procurement does not identify any set-aside designations, incumbent vendors, or estimated contract value. Award is contingent upon executive commissioner approval.
View the file
Other files
Show all 11
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Exhibit E HHS Online Bid Room Information HHS0016774v4 Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
· Follow the provided link to access the IAMOnline – Sign-in page.
· Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
· Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
· Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
· The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
Version 1.40 Revision Date 07/22/2025
File details come from the government source that posted it. Updated .