Exhibit_D_Bidder_Reference_Qualifications_Form_(03-01-24).docx
DOCX document 32 KB Posted
- Solicitation number
- HHS0016774v4
- Issued by
- Henderson County, Texas
About this file
This is a Bidder Reference Qualifications Form document related to an Invitation for Bids issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division on behalf of HHSC and the Department of State Health Services (DSHS) for electric gate services at the Lubbock State Supported Living Center. The project involves the removal and replacement of electric gates, including construction of two metal electric sliding gates (13'-6" wide x 6' tall) with chain link mesh, installation of complete electric sliding gate systems with ground loops, keypads, and controllers on the north side of the maintenance area, and repair of an existing cantilever gate frame on the south side using LIFTMASTER or compatible brand automatic sliding gates with obstruction sensors. The scope encompasses all labor, materials, equipment, tools, transportation, supervision, cleanup, and waste disposal. Optional on-site visits were held on February 3, 2026 at 10:00 AM and February 6, 2026 at 2:00 PM, with a question submission deadline of February 9, 2026 at 5:00 PM and responses due February 11, 2026. Bid responses are due February 17, 2026 at 10:30 AM. The contract term begins upon award and expires August 31, 2026, with approximately eight months of performance required, and no renewal options, though HHSC reserves the right to extend for up to one additional year for continuity purposes.
Bidders must meet minimum qualifications including five years of relevant experience, assigned personnel with at least three years of relevant experience, and a branch or subcontractor location within 50 miles of the facility. Three verifiable references for similar services completed within the past three years are required. Pricing must be submitted as firm and fixed prices on the provided Exhibit C Pricing Sheet, covering all labor, materials, equipment, and related expenses with no separate pricing attachments permitted. Comprehensive insurance coverage is mandatory, including workers' compensation ($1,000,000 employer's liability limits), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). Contractors must comply with E-Verify requirements and submit to background checks at their own expense prior to commencing work. The procurement documents contain no set-aside designations or restrictions limiting responses to specific organization types. No estimated contract value or budget range was provided in the solicitation materials. Award is contingent upon executive commissioner approval.
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Text version
Exhibit D – Bidder Reference Form & Contractor Qualifications Form Bidders must provide a minimum of three (3) verifiable references for contracts of similar size and scope of services within the last three (3) years.
For each reference, provide the following and attach to the Response any documentation to support the information regarding current or prior contracts.
1. Business Name:
Point-of-Contact Name and Title:
Address (City, State, Zip):
Phone:
Email address:
Services Performed as Prime Contractor or as Subcontractor?
[Prime Contractor] or [Subcontractor] Description and Dates of Services Provided:
2. Business Name:
Point-of-Contact Name and Title:
Address (City, State, Zip):
Phone:
Email address:
Services Performed as Prime Contractor or as Subcontractor?
[Prime Contractor] or [Subcontractor] Description and Dates of Services Provided:
3. Business Name:
Point-of-Contact Name and Title:
Address (City, State, Zip):
Phone:
Email address:
Services Performed as Prime Contractor or as Subcontractor?
[Prime Contractor] or [Subcontractor] Description and Dates of Services Provided:
Additional Company Information:
Number of Years in Business:
Office Address:
Current Number of Permanent, Full-Time Employees:
Current Number of Permanent, Part-Time Employees:
Current Total Number of Employees:
Geographic Limits of Operations:
List any Industry Certifications/Qualifications/Formal Training Programs that your staff (who will be servicing this account) have been certified in:
| Name |
| Certifications/Qualifications/Formal Training |
List any applicable licenses currently held by staff that will service this account:
| Name |
| License |
| Number |
Bidder’s Minimum Experience and Qualifications- Section 7.1.5 Provide a narrative (maximum of one page) describing the bidder’s experience and qualifications as it applies to this Section.
Demonstration of the Ability to Perform Provide a written description of the size and scope of all operations, including the number of Bidder’s employees available to provide customer service, order fulfillment, safe shipping and handling of product and the number of supervisors for each location, as applicable.
24-Hour Contacts – Must list a minimum of 2:
Contact 1 Name Phone Email Contact 2 Name Phone Email
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