Employee Assistance Program Services

The Texas Historical Commission is requesting proposals for Employee Assistance Program services under RFP 808-26-261504, with proposals due June 29, 2026 at 2:00 p.m. CST. The evaluation committee will conduct evaluations from June 30 to July 3, 2026, with potential interviews on July 6–7, and contract award anticipated July 11, 2026.

Vendors must demonstrate a minimum of eight years of experience providing Employee Assistance Program services. The scope encompasses confidential counseling, assessment, referral, crisis intervention, and employee training services, with coverage of up to six sessions per incident per employee per year. Pricing must be submitted as a lump-sum fee for full-service EAP. An optional escalation clause is permitted not to exceed 3% annually. Proposals exceeding $25,000 require a 5% bid bond.

The initial contract term runs September 1, 2026 through August 31, 2027, with two optional one-year renewal periods available (September 1, 2027–August 31, 2028, and September 1, 2028–August 31, 2029). Services commence September 1, 2026, or upon the last signature date, whichever is later.

Evaluation criteria are Project Plan (30%), Price Proposal Schedule (30%), and Respondent's Comparable Experience and Assigned Staff Qualifications (40% combined). Awards will be based on best value to the State of Texas.

The contractor must maintain Workers' Compensation insurance with limits of $1,000,000 per accident and $2,000,000 aggregate, and Commercial General Liability insurance with $1,000,000 per occurrence and $2,000,000 aggregate limits, issued by A.M. Best-rated companies authorized to operate in Texas. All policies must be provided within seven business days of contract execution. The contract is governed by Texas law with exclusive venue in Travis County, and is contingent upon legislative appropriation of funds. Proposals must be electronically submitted as a consolidated PDF to responses@thc.texas.gov.