Lease of Office Space for North Dallas Metroplex Regional Service Center

The Texas Department of Motor Vehicles is requesting proposals for the lease of commercial office space to establish a Dallas North Metroplex Regional Service Center (RFP No. 608-26-97145-NDRSC), with proposals due July 1, 2026, by 3:00 PM Central Time, and a pre-proposal conference on June 11, 2026, at 10:00 AM Central Time.

TxDMV seeks 11,000 to 14,000 square feet of contiguous ground-floor Class A or B office space within specified North Dallas Metroplex zip codes to serve six counties (Collin, Fannin, Grayson, Hunt, Kaufman, and Rockwall). The facility must accommodate 27 full-time employees, 80 customers in the lobby, and a training room for up to 150 participants. Space programming includes a 1,600-square-foot lobby with 80-person seating capacity; a 400-square-foot conference room; a flexible training room (maximum 3,000 square feet for 150 occupants, reducible to 1,500 square feet for 75); a 500-square-foot secure vault with cameras and safe; a 120-square-foot server room requiring 24/7 temperature and humidity control; 15 customer service representative workstations plus four planned future stations; and support areas including breakroom, interview room, restrooms, and ancillary spaces. The lessor must provide 100 parking spaces (75 off-street), HVAC systems compliant with ASHRAE standards, maintenance, repairs, janitorial services, pest control, utilities (excluding data transmission), and comprehensive property and liability insurance. TxDMV provides furniture, fixtures, and IT equipment.

The initial lease term runs through August 31, 2036, with options to extend or renew up to a cumulative total of 20 years plus up to 12 additional months for transition. Rent includes CPI-W escalation adjustments at TxDMV's discretion. Respondents must submit firm, fixed pricing for base rent per square foot, janitorial services per square foot, and utilities per square foot using the required Cost Proposal Worksheet in Excel format.

Evaluation weighs cost/price at 20 percent, relevant experience and financial condition at 20 percent, facility condition at 15 percent, location and site plan compliance at 40 percent (the largest component), and references at 5 percent. Respondents must demonstrate financial solvency through three years of audited financial statements, a Dun and Bradstreet report, proof of Texas business authorization, and evidence of ownership or control of the proposed property. Questions are due June 17, 2026, by 3:00 PM Central Time, with responses posted by June 22, 2026. Award is anticipated for August 7, 2026. TxDMV reserves the right to request best and final offers, conduct interviews, or withdraw the solicitation.