ESBD_521961_1781194585717_RSC Lease Pre-Proposal - Attendance.pdf

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Attached to
Lease of Office Space for North Dallas Metroplex Regional Service Center
Solicitation number
608-26-97145-NDRSC
Issued by
Collin County, Texas

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This is a Bidders Conference Attendance Log for the Texas Department of Motor Vehicles' Request for Proposal for the lease of office space for a North Dallas Metroplex Regional Service Center. The pre-proposal conference was held on June 11, 2026, from 9:55 AM to 10:24 AM Central Time, with eight state agency attendees representing TxDMV, including organizer Jason Adams and attendees Lori Burns, Matt Malerich, Angelica Rodriguez, Shadd Pegram, Maritza Ramirez, Charles Anumnu, and Chuck Lee. The meeting lasted approximately 28 minutes and 40 seconds, with most participants attending for between 17 and 28 minutes. The RFP solicits proposals for 11,000 to 14,000 square feet of contiguous ground-floor Class A or B office space within specified North Dallas Metroplex zip codes, with proposals due July 1, 2026, by 3:00 PM Central Time. The lease term runs through August 31, 2036, with options to extend or renew up to a cumulative total of 20 years plus up to 12 additional months for transition. Award is anticipated for August 7, 2026.

The facility must accommodate 27 full-time employees, 80 customers in the lobby, and support a training room for up to 150 participants, with specific space allocations including a 1,600-square-foot lobby, 400-square-foot conference room, flexible training room up to 3,000 square feet, 500-square-foot secure vault, and 120-square-foot server room. The lessor must provide 100 parking spaces (75 off-street), HVAC systems compliant with ASHRAE standards, maintenance, repairs, janitorial services, pest control, and utilities excluding data transmission. Evaluation criteria weight location and site plan compliance at 40 percent, cost/price and relevant experience at 20 percent each, facility condition at 15 percent, and references at 5 percent. Respondents must submit firm, fixed pricing for base rent per square foot, janitorial services, and utilities, and demonstrate financial solvency through three years of audited financial statements, Dun and Bradstreet reports, and proof of Texas business authorization. Questions are due June 17, 2026, by 3:00 PM Central Time, with responses posted by June 22, 2026.

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Other files

File Type Posted
ESBD_521961_1781194585866_RSC Lease Pre-Proposal Transcript.pdf PDF
RSC Lease Pre-Proposal Recording.mp4 MP4 file
ESBD_521961_1781194585974_Pre-Proposal Conference Dallas RSC Slides.pdf PDF
ESBD_521961_1780348749438_03 Exhibit C - Premises Space Programming.pdf PDF
ESBD_521961_1780348750513_07 Exhibit H - References Form.pdf PDF
ESBD_521961_1780348748952_10 Exhibit J - Evaluation Criteria.pdf PDF
ESBD_521961_1780348749216_08 Exhibit I - Contract-Specific Insurance.pdf PDF
ESBD_521961_1780348749752_04 Exhibit D - Cost Proposal Worksheet.pdf PDF
ESBD_521961_1780348749859_01 - RFP TxDMV North Dallas Metroplex RSC Lease.pdf PDF
ESBD_521961_1780348749331_05 Exhibit E - Respondent's Disclosure Form.pdf PDF
ESBD_521961_1780348750021_02 Exhibit B - Draft State Agency Lease Agreement.pdf PDF
ESBD_521961_1780348750378_06 Exhibit F - Assumptions Form.pdf PDF
ESBD_521961_1780348750150_09 Exhibit G - Exceptions Form.pdf PDF
ESBD_521961_1780348749546_11 Exhibit K - Questions and Answers Form.docx DOCX document
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1. Summary Meeting title RSC Lease Pre-Proposal Attended participants 8 Start time 6/11/26, 9:55:46 AM End time 6/11/26, 10:24:27 AM Meeting duration 28m 40s Average attendance time 21m 15s

2. Participants Name First Join Last Leave In-Meeting Duration Email Participant ID (UPN) Role Adams, Jason 6/11/26, 9:55:48 AM 6/11/26, 10:24:21 AM 28m 33s Jason.Adams@txdmv.gov Jason.Adams@txdmv.gov Organizer Burns, Lori 6/11/26, 9:55:57 AM 6/11/26, 10:24:27 AM 28m 29s Lori.Burns@txdmv.gov Lori.Burns@txdmv.gov Attendee Malerich, Matt 6/11/26, 9:56:25 AM 6/11/26, 10:24:17 AM 23m 55s Matt.Malerich@txdmv.gov Matt.Malerich@txdmv.gov Attendee Rodriguez, Angelica 6/11/26, 9:59:11 AM 6/11/26, 10:24:25 AM 25m 13s Angelica.Rodriguez@txdmv.gov Angelica.Rodriguez@txdmv.gov Attendee Pegram, Shadd 6/11/26, 9:59:17 AM 6/11/26, 10:24:21 AM 25m 3s Shadd.Pegram@txdmv.gov Shadd.Pegram@txdmv.gov Attendee Ramirez, Maritza 6/11/26, 10:05:07 AM 6/11/26, 10:24:22 AM 19m 15s Maritza.Ramirez@txdmv.gov Maritza.Ramirez@txdmv.gov Attendee Charles Anumnu 6/11/26, 10:06:26 AM 6/11/26, 10:24:24 AM 17m 57s Attendee Lee, Chuck 6/11/26, 10:22:45 AM 6/11/26, 10:24:20 AM 1m 35s Chuck.Lee@txdmv.gov Chuck.Lee@txdmv.gov Attendee

3. In-Meeting Activities Name Join Time Leave Time Duration Email Role Adams, Jason 6/11/26, 9:55:48 AM 6/11/26, 10:24:21 AM 28m 33s Jason.Adams@txdmv.gov Organizer Burns, Lori 6/11/26, 9:55:57 AM 6/11/26, 10:24:27 AM 28m 29s Lori.Burns@txdmv.gov Attendee Malerich, Matt 6/11/26, 9:56:25 AM 6/11/26, 9:56:31 AM 6s Matt.Malerich@txdmv.gov Attendee Malerich, Matt 6/11/26, 10:00:28 AM 6/11/26, 10:24:17 AM 23m 49s Matt.Malerich@txdmv.gov Attendee Rodriguez, Angelica 6/11/26, 9:59:11 AM 6/11/26, 10:24:25 AM 25m 13s Angelica.Rodriguez@txdmv.gov Attendee Pegram, Shadd 6/11/26, 9:59:17 AM 6/11/26, 10:24:21 AM 25m 3s Shadd.Pegram@txdmv.gov Attendee Ramirez, Maritza 6/11/26, 10:05:07 AM 6/11/26, 10:24:22 AM 19m 15s Maritza.Ramirez@txdmv.gov Attendee Charles Anumnu 6/11/26, 10:06:26 AM 6/11/26, 10:24:24 AM 17m 57s Attendee Lee, Chuck 6/11/26, 10:22:45 AM 6/11/26, 10:24:20 AM 1m 35s Chuck.Lee@txdmv.gov Attendee

4. Meeting Engagement Name Engagement Type Time Burns, Lori Unmuted 6/11/26, 9:59:46 AM Burns, Lori Turned on camera 6/11/26, 10:02:05 AM Burns, Lori Unmuted 6/11/26, 10:02:07 AM Rodriguez, Angelica Turned on camera 6/11/26, 9:59:39 AM Rodriguez, Angelica Unmuted 6/11/26, 9:59:44 AM Rodriguez, Angelica Unmuted 6/11/26, 10:01:00 AM Rodriguez, Angelica Turned on camera 6/11/26, 10:02:07 AM Charles Anumnu Raised hands 6/11/26, 10:22:55 AM Charles Anumnu Unmuted 6/11/26, 10:23:03 AM Charles Anumnu Sent reaction "like" 6/11/26, 10:24:00 AM Lee, Chuck Unmuted 6/11/26, 10:24:16 AM

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