ESBD_495179_1773153042348_582-26-15165A-Attachment A.pdf
PDF 437 KB Posted
- Attached to
- FY26 R1 Mobile File Storage
- Solicitation number
- 582-26-15165A
- Issued by
- Upton County, Texas
About this file
This is a quote specification document for the Texas Commission on Environmental Quality (TCEQ) requesting proposals for a hand high-density mobile filing system. The project involves the procurement of one new high-capacity file shelving mobile filing system designed for medium to heavy usage, including installation and setup. The system specifications include two single-faced stationary units measuring 5 feet long by 12 inches deep by 77¾ inches high, and six double-faced moving units measuring 5 feet long by 24 inches deep by 77¾ inches high, each with seven adjustable shelf openings per face and one divider per opening. All shelving must support a minimum of 40 pounds per linear foot, operate via hand crank mechanism, and be mounted on track-guided carriages with rails capable of supporting at least 700 pounds per linear foot of carriage (750 pounds preferred). The installation shall include removal of carpet underneath the support rails only, leveling of support rails, and factory-applied electrostatic powder coat textured paint in colors selected by TCEQ, with laminate end caps of TCEQ's choosing.
Vendors must provide comprehensive product data, shop drawings, color and product selection samples, and warranty information executed by the contractor, installer, and manufacturer. The installer must be a manufacturer's authorized representative with a minimum of four years of experience installing comparable four-post shelving systems. Additional requirements include a guaranteed 24-hour response time for service calls, onsite demonstration and training, an instruction manual, a Voluntary Product Accessibility Template (VPAT), and verification that the system meets ADA compliance, fire code requirements, and industry safety standards. Vendors must measure and verify room dimensions prior to fabrication, provide a written assessment of any conditions detrimental to system performance, and coordinate delivery with at least one week's notice to TCEQ. The document does not specify a quote due date, contract term, renewal options, or pricing details.
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Text version
QUOTE SPECIFICATIONS: TCEQ R-1 – HAND HIGH DENSITY MOBILE FILING SYSTEM
QUOTES DUE:
SYSTEM SUMMARY / SCOPE:
1. One new and unused high-capacity file shelving mobile filing system designed to fit into our space within requirements and maximize available space for general filing under conditions of medium to heavy usage. System and installation shall be free of imperfections, and hazards which might affect appearance, normal life, serviceability, or user safety. Details not specifically defined herein shall be in accordance with the best commercial practice and industry standard for product of this type. There shall be no exposed raw metal edges.
2. High-capacity hand crank mobile storage units, support rails, fabrication, and installation including leveling of support rails. Include removal of carpet during installation but underneath floor railing only.
3. Turnkey
GENERAL SYSTEM DESCRIPTION:
1. Capacity
Two single faced stationary unit, 5'0" long (5' feet 0" inches) x 12" deep (12" inches) x 77 3/4" high (77 3/4" inches)
Six double faced moving units, High-Capacity Hand Crank, each 5'0" long x 24” deep x 77 3/4” high
2. All shelving will be provided with 7 adjustable openings per face, and 1 divider per opening.
3. Strong, supported shelves which can support 40lbs per lineal foot at minimum, independently adjustable
4. System shall be hand crank.
5. The system shall consist of manufacturer's heavy-file shelving units mounted on same manufacturer's track-guided carriages to form a compact storage system. System design shall permit access to any single aisle by moving units until the desired aisle is opened.
6. Rails shall provide uniform carriage movement along entire length of travel, even with unbalanced loads, and shall support at least 750 pounds per lineal foot of carriage. At least 750 pounds will be preferred, but 700 pounds will be evaluated. If a 700 pound system is quoted, please provide references to allow TCEQ to evaluate if it will meet our needs.
7. Sturdy, non-tipping, anti-slip railing/carriage system
8. Rails surface mounted to the solid concrete floor with carpet removal underneath the rails only.
9. Expandable and interchangeable system to the front and side
10. Laminate end caps of our choosing as provided by manufacturer
11. Paint colors of our choosing as provided by manufacturer for metal components. Provide factory applied electrostatic powder coat textured paint. Meet or exceed specifications of the American Library Association
12. Overall system design shall comply with fire code requirements.
13. Product Data: Vendor should submit manufacturer's product literature and installation instructions for each type of shelving, track, and installation accessory required. Include data substantiating that products to be furnished comply with requirements of the contract documents.
14. Shop Drawings: Show fabrication, assembly, and installation details including descriptions of procedures and diagrams. Show complete extent of installation layout including clearances, spacings, relation to adjacent construction in plan, elevation, and sections, installed weight and load criteria. Indicate clear exit and access aisle widths; access to concealed components;
assemblies, connections, attachments, reinforcements, and anchorage; and rail and mounting
QUOTE SPECIFICATIONS: TCEQ R-1 – HAND HIGH DENSITY MOBILE FILING SYSTEM
details, edge conditions, and extent of finish flooring within area where units are to be installed.
Show locations of hand cranks required for operating movable carriage units.
15. Include pictures, color and product selection samples and information, general provisions and conditions of vendor contract, vendor contract number, and related system specifics and specialties for TCEQ consideration.
16. Provide warranty information. A written warranty, executed by Contractor, Installer, and Manufacturer, agreeing to repair or replace units which fail in materials or workmanship within the established warranty period. This warranty shall be in addition to, and not a limitation of, other rights TCEQ may have under General Conditions provisions of the Contract Documents.
17. Engage in experienced installer who is a manufacturer's authorized representative for the specified products for installing four-post shelving, with a minimum of 4 years of experience installing four-post shelving of comparable size and complexity to specified project requirements.
18. Provide guaranteed response time to service call, i.e. 24 hours.
19. Provide anticipated installation date or window once ordered. Coordinate fabrication and delivery with TCEQ to ensure no delay in progress of work; provide a full week notice to TCEQ contact prior to delivery to ensure room is cleared.
20. Measure and verify room dimensions prior to fabrication.
21. To ensure that system will be without damage or deterioration, vendor is to prepare a written report listing any conditions detrimental to proper performance of mobile storage units once installed; also advise TCEQ of additional protection needed.
22. Include onsite demonstration and training of (ordered) equipment, label system, and of any maintenance required, providing instruction manual.
23. Provide a Voluntary Product Accessibility Template (VPAT) with quote.
24. TCEQ is tax exempt
25. Provide ADA compliant system
26. System and materials used must meet industry standards and safety certification requirements
27. Regarding the quote requests, please quote your best ADA and Fire Code compliant option(s) as desired.
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