Lottery Drawings CPA Services RFP No. 452-2026-0004

The Texas Department of Licensing and Regulation issued Request for Proposals No. 452-2026-0004 for Lottery Drawings CPA Services, seeking a qualified accounting firm to provide independent auditor services for the Texas Lottery's drawing operations. The successful proposer must provide a minimum of ten certified public accountants licensed by the Texas State Board of Public Accountancy to witness and certify lottery drawings six days per week across multiple time blocks (morning, day, evening, and night) at the Texas Lottery headquarters located at 1801 Congress Avenue, Austin, Texas. Key deliverables include certifying the authenticity of drawings in accordance with American Institute of Certified Public Accountants agreed-upon procedures, inspecting drawing equipment before and after operations, observing ball weighing certifications, and preparing comprehensive monthly reports within twenty working days of receiving supporting documentation from the Texas Lottery. The RFP was issued on February 18, 2026, with written questions due by March 16, 2026, and proposals due by April 14, 2026 at 4:00 p.m. Central Time. A mandatory pre-proposal conference was held on March 5, 2026. Proposals will be evaluated using a scoring matrix allocating 20 percent of points to cost and 80 percent to technical factors, including quality of services, proposer experience, personnel qualifications, and past performance. The successful proposer must maintain commercial general liability insurance of $1,000,000 per occurrence, professional liability insurance of $1,000,000, and a $300,000 performance bond.

All proposers must submit a completed Historically Underutilized Business (HUB) Subcontracting Plan with a mandatory 23.70 percent HUB participation goal for professional services in compliance with 34 Texas Administrative Code Sections 20.281 through 20.298. No incumbent contractor information is provided in the solicitation materials. The State of Texas will provide workspace and equipment at the drawing facility; however, the successful proposer is responsible for all employee wages, benefits, training expenses, and parking costs. The contract term begins upon execution and continues through August 31, 2027, with options for renewal for up to two additional two-year periods and potential extension for three additional months, requiring firms to submit pricing that remains constant throughout the entire five-year contract life. The Texas Lottery will withhold the last two monthly payments during the final contract year pending successful transition to an alternate provider or completion of all contract obligations. Specific award values or budget ranges are not disclosed in the available solicitation materials.