Waxahachie Roof Replacement

The Texas Department of Public Safety (DPS) issued an Invitation for Bids (IFB) for an asphalt roof shingle replacement project at the DPS Waxahachie Area Office located at 1720 East Main, Waxahachie, TX 75165, with bids due by 5:00 P.M. Central Time on April 30, 2026. The project encompasses two buildings with a combined square footage of approximately 15,122 square feet and includes removal of the existing roofing system, installation of a new fully adhered asphalt shingle roofing system (GAF or equal, UL Class A rated), replacement of gutters, downspouts, and fascia/soffit as needed, and provision of all flashings, vent stacks, and rooftop accessories. The contractor must provide a minimum two-year warranty on installation work and a minimum twenty-year non-defect-of-labor manufacturer's warranty on materials, with work limited to 7:00 A.M. to 5:00 P.M. on weekdays to minimize disruption to the occupied facility. Key qualifications include installation by personnel with a minimum of three years' experience, submission of detailed submittals with product data and at least three references of similar projects completed within the past five years, and attendance at a mandatory pre-construction conference. A pre-bid site visit is scheduled for April 16, 2026, at 11:00 A.M. CST, though attendance is optional, and written questions must be submitted by April 17, 2026, at 5:00 P.M. CST with answers anticipated by April 21, 2026. The contract award date is anticipated for May 8, 2026, with a one-year initial contract term and DPS reserving the right to extend for an additional six months. Pricing must be submitted as a single lump sum job price inclusive of all fees, labor, materials, overhead, and profit, with no minimum compensation guaranteed by DPS.

The solicitation includes a mandatory HUB Subcontracting Plan requirement for good faith efforts in utilizing Texas-certified Historically Underutilized Businesses, with specific provisions for service-disabled veteran-owned small businesses (VetHUB) in compliance with Texas Government Code Chapter 2161. Respondents must follow one of four distinct pathways: awarding all subcontracting work to Texas-certified HUBs, subcontracting to both HUB and non-HUB vendors while meeting the agency's HUB goal, subcontracting to mixed vendors without meeting the HUB goal (requiring written notice to at least three Texas-certified HUBs and two trade organizations serving disabled veterans at least seven working days prior to bid submission), or self-performing the entire contract. Performance bonds exceeding $100,000 and payment bonds exceeding $25,000 are required, with costs included in the base bid, and DPS reserves the right to withhold 10% retainage from final payment until all work is accepted and warranty documentation is provided. Bidders must provide evidence of financial resources and ability to perform, including audited financial statements for the last two years or alternatives such as Dun & Bradstreet reports, comply with prevailing wage rates per Texas Government Code Chapter 2258, and complete criminal history background checks at the contractor's expense. Insurance coverage appropriate to the industry is required, and contractors must respond to warranty calls within 48 hours with a 30-day period to replace defective products. The specific budget or award value is not disclosed in the solicitation documents.