Shirts, Polos (Proprietary)

The Texas Comptroller of Public Accounts, Statewide Procurement Division, issued Invitation for Bids No. 304T-26-200A1 on April 29, 2026, for the procurement of 30,000 tactical polo shirts in CornerStone CS410 proprietary brand with specific technical specifications. The shirts must feature 100% polyester 6.6 oz fabric in light grey (Pantone COOL GRAY 6C), tagless labels, flat knit collars, three mic clips, raglan sleeves, dual pen pockets, side vents, and drop tails, across seven size ranges (Small through 4X-Large) with estimated quantities of 2,000 Small, 2,000 Medium, 8,000 Large, 8,000 1X-Large, 7,000 2X-Large, 2,000 3X-Large, and 1,000 4X-Large units. The primary customer is the Texas Department of Criminal Justice (TDCJ), with all deliveries required to the FOB Destination address in Dayton, Texas, statewide. Key deadlines include a questions submission deadline of May 8, 2026, responses to questions by May 13, 2026, and bid responses due by May 28, 2026, at 1:30 p.m. Central Time in Austin, Texas. Bidders must submit a current manufacturer's price list, pricing per unit in U.S. dollars only on the mandatory price sheet, and comply with all general terms and conditions in Parts A and B of the solicitation. Contractors must maintain minimum commercial general liability insurance of $500,000 per occurrence, comply with TDCJ security procedures for facility deliveries, provide delivery within specified timeframes, and offer a 90-day warranty or the manufacturer's standard warranty, whichever is longer, with free replacement of defective products within two weeks of written notice.

The procurement specifies a proprietary brand requirement under Texas Government Code Chapter 2155.067, which restricts bidding to authorized vendors of the CornerStone CS410 product and limits competition accordingly. Respondents must satisfy extensive compliance certifications including non-delinquency in franchise taxes, equal employment opportunity practices, absence of felony criminal convictions among employees, conflicts of interest disclosures, and compliance with Texas-specific statutes regarding energy company boycotts, Israel boycotts, and firearm entity discrimination, as well as federal suspension and debarment status verification through SAM. Pricing must be firm and all-inclusive with a 1.5% Texas SmartBuy administrative fee applying to all purchases through the online ordering system, and price increases during renewals are limited to increases in manufacturer list pricing using a specified formula. The initial contract term commences upon the effective date of the Notice of Award and expires July 31, 2027, with four renewal options extending through July 31, 2030, and one additional one-year extension option thereafter, which the CPA may unilaterally renew. No guaranteed minimum purchase volume is specified, though estimated quantities are provided based on four years of previous usage data. Specific bid values or budget ranges are not disclosed in the solicitation documents.