ESBD_511228_1779474139338_Addendum No 1 304T-26-200A1 Shirts, Polos.pdf
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- Attached to
- Shirts, Polos (Proprietary)
- Solicitation number
- 304T-26-200A1
- Issued by
- Liberty County, Texas
About this file
This is Addendum No. 1 to Invitation for Bids No. 304T-26-200A1 issued by the Texas Comptroller of Public Accounts, Statewide Procurement Division, for the procurement of tactical polo shirts for the Texas Department of Criminal Justice. The addendum extends the response due date from May 28, 2026, to June 9, 2026, and provides answers to 14 questions submitted by potential bidders. The procurement specifies CornerStone CS410 proprietary brand polo shirts in light grey (Pantone COOL GREY 6C) with 100% polyester 6.6 oz fabric and specialized features including tagless labels, flat knit collars, three mic clips, raglan sleeves, dual pen pockets, side vents, and drop tails. Estimated quantities total 30,000 units distributed across seven size ranges, with deliveries required to FOB Destination in Dayton, Texas. The initial contract term begins upon the Notice of Award and expires July 31, 2027, with four renewal options extending through July 31, 2030.
Key clarifications from the addendum confirm that partial shipments are acceptable if mutually agreed upon, contractors must accommodate both large batch orders and smaller frequent releases, and only the specified CornerStone CS410 brand will be accepted due to proprietary requirements—no substitutes or alternate brands are permissible. Samples are not required prior to award, and no printing, embroidery, or customizations are required. The addendum specifies that estimated quantities represent multiple orders throughout the year based on prior usage history and confirms that delivery delays require prompt written notice with continuous customer updates. Pricing must be firm and all-inclusive with a 1.5% Texas SmartBuy administrative fee, and contractors must maintain commercial general liability insurance of $500,000 per occurrence while providing a 90-day warranty or the manufacturer's standard warranty, whichever is longer, with free replacement of defective products within two weeks of written notice.
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Text version
Statewide Procurement Division
IFB NO. 304T-26-200A1 ADDENDUM NO. 1
CONTRACT SPECIALIST: Guillermo Navarro, CTCD, CTCM
CHANGE RESPONSE DUE DATE:
From: May 28, 2026 To: June 9, 2026
QUESTIONS AND ANSWERS: Reference Page 2 of this Addendum
THIS ADDENDUM SHALL BE ATTACHED TO AND FORM A PART OF THE REFERENCED IFB AND
THE CONTRACT.
RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM, BY SIGNING AND
RETURNING WITH RESPONSE. FAILURE TO SUBMIT THE SIGNED ADDENDUM MAY DISQUALIFY
THE RESPONSE.
RESPONDENT COMPANY NAME AUTHORIZED REPRESENTATIVE SIGNATURE
AUTHORIZED REPRESENTATIVE PRINTED NAME
Purpose of Addendum is to extend the Response due date and provide answers to questions received.
Questions and Answers IFB No. 304T-26-200A1 Title: Shirts, Polos
Question No. Question Answer
1 Are partial shipments acceptable if a specific size is temporarily backordered?
This is acceptable, so long as it is mutually agreed upon with the Customer. Reference Part A, Section A.8.6 Delivery Delays.
2 Do orders tend to come through in larger batches, or more frequent smaller releases?
The Contractor shall have the ability to fulfill large orders and small orders as needed by Customer.
3 Is there any flexibility on delivery timelines if there are manufacturer-side constraints on this specific item?
If delivery delays are foreseen, the Contractor must give prompt written notice to the Customer, and continuously update Customer of delivery status. Reference Part A, Section A.8.6 Delivery Delays.
Section A.7.1 Will substitutes for the tactical polo top that are equal in quality and presentation be acceptable?
No, due to the proprietary requirements of this solicitation, only the reference brand noted in Part A, Section A.7.2 will be accepted.
5 Section A.7.3 Are samples required prior to award? No, samples are not required prior to award.
6 Section A.7.2 Will there be any printing or embroidery required on the polo tops? No, printing, embroidery, and any other customizations are not required.
7 Section A.7.2 What was the previously awarded price for this solicitation? 304T-26-200A1 will be a new Contract, not previously awarded.
8 I am writing to inquire if we can offer alternate branded polo shirts No, due to the proprietary requirements of this solicitation, only the reference brand noted in Part A Section A 7 2 will be accepted
9 Will these shirts be due at one time or is this an estimated annual amount with multiple orders per year?
Estimated quantities represent multiple orders throughout the year.
Reference Answer to Question No. 2.
10 Can you please confirm the color of the tactical shirt for this RFP? Color shall be light grey (Pantone COOL GREY 6C). Reference Part A, Section A.7.2 for all specifications and requirements.
If a Texas-based manufacturer produces a garment under its own brand that conforms to the same material composition, construction, dimensions, color, functional features, and overall performance characteristics identified for the specified CornerStone CS410 product, would CPA consider such product responsive, or is the CornerStone CS410 brand/model mandatory without exception?
If CPA will consider equivalent manufacturer-produced products, please confirm what technical compliance documentation, construction specifications, product validation materials, and/or evaluation requirements would be required with the bid response for compliance review purposes.
Due to the proprietary requirements of this solicitation, only the reference brand noted in Part A, Section A.7.2 will be accepted.
Please provide any additional technical specifications, construction requirements, measurable tolerances, testing standards, and/or acceptance criteria applicable to the required polo beyond the referenced CornerStone CS410 brand/model.
All specifications, requirements and criteria can be found in Part A, Section A.7 Requirements and Specifications.
Please confirm all packaging requirements, including unit pack requirements, carton quantity requirements by size, carton markings, palletization requirements, and any warehouse-specific packaging or receiving requirements.
Reference Part A, Section A.8 Shipping, Delivery, and Packaging. Any specific, internal delivery rules and policies may be provided on each purchase order issued by the Customer.
Please confirm whether the estimated quantities listed within the solicitation are based on prior usage history and whether CPA can provide typical order frequency and approximate release quantities.
Estimated quantities are based on prior purchases. Reference Answer to Question No. 2.
Addendum No. 1 https://www.txsmartbuy.gov/browsecontracts/2734
| 200A1 Addendum #1 |
| 200A1 Questions and Answers_2 |
| Q&A |
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