OCA's Judicial Information Security Project

The Texas Office of Court Administration is issuing Request for Offer (RFO) 212-26-0281 for the Judicial Information Security Project, a technology procurement soliciting an online system designed to detect and facilitate the removal of confidential information of protected persons—including judges, court clerks, court personnel, and their immediate family members—from publicly accessible websites in compliance with House Bill 5081. The system must enable authorized users to enter and manage confidential information, perform automated quarterly searches across multiple online platforms including public websites, search engines, government records, social media, forums, and dark web environments, and submit removal requests to data brokers and websites with responses required within three business days for standard requests and 24 hours for emergency or threat-based requests. Core deliverables include project initiation with kick-off meetings within 10 days and finalized project schedules within 30 days, system configuration and validation through design sessions and user acceptance testing, instructor-led training for the OCA Court Security Team with materials submitted 15 days before deployment, and production deployment with successful user login verification within 45 business days of contract effectiveness. The system must operate on vendor-provided and vendor-maintained cloud infrastructure accessible through standard browsers, support multi-factor authentication, comply with Texas Administrative Code Chapters 202, 206, and 213 and WCAG 2.1 accessibility standards, maintain 99.9% monthly average application availability, and host all servers within the United States. Proposals are due February 23, 2026, at 2:00 PM Central Time, with questions due by February 2, 2026, and evaluation occurring February 24 through March 6, 2026, followed by potential Best and Final Offer submission by March 11, 2026, and estimated contract award on March 27, 2026. Evaluation criteria weigh qualifications and experience at 30 percent, Statement of Work and Requirements compliance at 40 percent, and cost at 30 percent, with required submissions including documentation of qualifications, project team resumes, three references for similar work completed within the preceding three years, financial statements, disclosure of prior contract cancellations or terminations, and a completed Antitrust Certification Statement.

No set-aside designations are specified in this solicitation, though offerors may indicate applicable state procurement preferences including Texas resident bidder preferences, service-disabled veteran-owned business preferences, and environmentally sensitive and energy-efficient product preferences. The procurement includes no identified incumbent vendors or current contractors requiring transition. Offerors must maintain compliance with multiple statutory and regulatory requirements including non-ineligibility under Texas Government Code Sections 2155.004(a) and 2155.006, absence of federal suspension or debarment, exclusion from federal terrorism watch lists, and adherence to Governor Greg Abbott's Executive Order GA-48 regarding foreign adversaries, while also maintaining Workers Compensation Insurance, Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 per aggregate, and Professional Liability/Cyber Risk Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate. The contract structure establishes a firm fixed price for implementation services and licenses with tiered per-license pricing based on volume brackets (1-1,000 licenses, 1,001-2,000 licenses, 2,001-3,000 licenses, and above 3,000 licenses), annual maintenance and support costs, and training costs per license, though specific budget amounts or award values are not disclosed in the solicitation documents. The initial contract term spans 36 months with two optional 24-month renewal periods available at OCA's discretion, and the contractor must provide ongoing technical support Monday through Friday from 8:00 AM to 6:00 PM Central Time, with 24/7/365 support available to the Court Security Division for threat-based and emergency situations.