RFP #2026-009 Cannaday ES Walk-In Cooler/Freezer Combo with Install

Mesquite Independent School District (MISD) is procuring a custom-fabricated walk-in cooler and freezer combo unit for Cannaday Elementary School's Food and Nutrition Services Department through a Request for Proposal (RFP #2026-009). The procurement requires a turnkey solution consisting of an 8'2" x 11'0" x 8'6" foam rail walk-in freezer and a 7'10" x 11'0" x 8'6" foam rail walk-in cooler manufactured by ThermoKool or a district-approved equal, both including floors. Vendors must provide all-inclusive pricing covering equipment procurement, delivery, installation, assembly, inspection, removal of existing equipment, haul-off, and placement into fully operational condition, with no additional charges permitted following submission. The deliverables include comprehensive labor and materials for refrigeration system installation with lines not exceeding 30 feet and drain runs not exceeding 25 feet, estimated refrigerant charges of 15 pounds per unit, crane fees, start-up and testing, and all subcontractor work including flooring, electrical, roofing, fire suppression, and code compliance per the 2009 US Energy Bill, ASHRAE 90.1-2013, NSF/ANSI Standard 7, and Factory Mutual 4880 standards. A mandatory site visit is required for all vendors on May 28, 2026, beginning at 2:00 PM at Cannaday Elementary School (2701 Chisolm Trail, Mesquite, TX 75150), with arrival required by 1:00 PM and check-in at the front office. The question deadline is May 29, 2026, at 3:00 PM Central Time, sealed proposals are due June 4, 2026, at 2:00 PM Central Time, and board approval is scheduled for June 8, 2026. Evaluation criteria allocate 40 points to purchase price (primary factor), 25 points to quality of goods and services including delivery timeline and warranty, 15 points to meeting district needs, 10 points to vendor responsibility status, and 10 points to vendor reputation based on reference surveys, totaling 100 points.

The RFP does not specify any set-aside designations for disadvantaged enterprises, minority-owned businesses, or small business concerns; however, vendors must demonstrate financial stability through credit reports and two years of financial records, provide certificates of insurance naming MISD as co-insured, Texas and Federal certificates, W9 forms, and Texas Ethics Commission Form 1295. Vendors must provide a minimum of three school district references from governmental projects completed within the last 3-5 years, with Texas references preferred, and must offer manufacturer and service warranties including a five-year compressor warranty (parts only) from HTP-Russell with one additional year of labor-only warranty coverage. Delivery timelines are scored as follows: within 6 weeks (10 points), 7-8 weeks (5 points), or more than 8 weeks (0 points). The contract term runs from June 10, 2026, through June 10, 2027, with optional annual renewals through June 10, 2028. No incumbent vendor or current contractor information is identified in the procurement documents, and no specific budget or award value range is disclosed; however, MISD reserves the right to award to one or multiple vendors and requires Net 30 payment terms through check, credit card, or ACH payment methods. The district does not guarantee any purchase orders or business volume despite vendor award.