Northwood Elementary School Chiller Compressor Replacement

Royal Oak Schools is issuing a Request for Proposals (RFP #26-11) for the replacement of a chiller compressor at Northwood Elementary School located at 926 12 Mile Road, Royal Oak, Michigan. The procurement involves the removal and replacement of compressor 1 on circuit 1, recovery of the refrigerant charge, replacement of filter dryers for dehydration, and provision of unit price quotes for additional refrigerant as needed. Qualified contractors must demonstrate experience with K-12 public school districts or educational institutions of similar size and scope through detailed references, maintain adequate insurance coverage, complete Familial Disclosure Affidavits, and provide Iran Economic Sanctions Act compliance affidavits. A non-mandatory pre-bid meeting is scheduled for March 16, 2026, at 10:30 a.m. at the school site. Written requests for clarifications must be submitted by 4:00 p.m. on March 18, 2026, and sealed proposals are due by 2:00 p.m. on March 24, 2026, submitted electronically through BuildingConnected.com. The School District anticipates contract selection on April 9, 2026, with preliminary piping and above-ceiling work beginning as early as March 30, 2026, the main work start date of June 6, 2026, and substantial project completion targeted for August 3, 2026.

Proposals must include 5% bid security in the form of a bid bond or certified check payable to Royal Oak Schools, with successful contractors submitting proposals of $50,000 or more required to furnish a 100% Performance and Payment Bond from a Treasury-listed surety licensed in Michigan. All pricing is F.O.B. to Royal Oak Schools and is not exempt from taxes; contractors are responsible for all sales and applicable taxes. An allowance of $5,000 per building has been included in the bid for District discretionary use, covering only direct costs with all overhead, profit, and bonds included in the base bid. The RFP does not specify set-aside designations or restrictions limiting responses to particular enterprise categories. The School District reserves the right to accept or reject any or all proposals in whole or in part, to waive irregularities, and to award the contract to other than the lowest bidder. Specific budget ranges or award values are not listed in the procurement notice.