Non-Professional Construction Related Service_Statewide

The Virginia Department of General Services, Division of Purchases and Supply, is soliciting bids under Two-Step Invitation for Bid 128939 for statewide non-professional construction-related services, with bids due November 2, 2026 at 2:00 P.M. ET. The solicitation has no set-aside percentage goal, but it awards evaluation points for DSBSD-certified small business participation toward the Commonwealth's statewide goal of 42% of purchases from DSBSD-certified small businesses. Every bidder must submit a Small Business Subcontracting Plan. DSBSD-certified micro or small offerors receive maximum available points on that criterion with no further subcontracting requirements. Non-certified small businesses must identify DSBSD-certified subcontractors and proposed values in Section B. Points are based on the ratio of proposed small business expenditures to total bid price, and proposed participation becomes a contractual requirement whose failure may result in breach of contract.

Services are procured on an as-needed basis for all Commonwealth agencies, institutions of higher education, and other public bodies. Service categories include roof consultation and inspection, asbestos and lead inspection, testing and balancing, move management, scheduling, cost estimation, project management and project inspection/clerk of the works (Class I and II), special inspection and testing, building maintenance and repair, landscape design, certified value specialist services, and commissioning, which is restricted to new construction and major renovations. Bidders may bid any category in one or more of five regions: Central, Northern, Southwestern, Tidewater, and Western. Pricing is entered on Attachment F as low and high hourly pay rates plus a regular markup percentage per category and region. The markup must cover overhead, profit, taxes, insurance, workers' compensation, eVA fees, and background checks. Testing rates pass through at actual cost with no markup. Travel beyond 25 miles is reimbursed up to Commonwealth Accounting Policies and Procedures Manual rates with no markup and no travel-time pay. Addendum No. 1 requires a revised Attachment F with a Testing Rate sheet.

Step One requires an unpriced technical proposal with the Attachment B Vendor Data Sheet, which calls for at least four current or recent references with contract values, the Attachment C subcontracting plan, and the Attachment D State Corporation Commission form. Step Two opens sealed bid sheets only from acceptable technical proposals. Awards go to the lowest responsive and responsible bidders by lot and region, with multiple awards anticipated. Submission is through eVA only, and the public bid opening is held the same day via Microsoft Teams.

The initial term runs from an estimated January 1, 2027 through December 31, 2028, with three optional one-year renewals. Renewal price increases are limited to the change in the Consumer Price Index for Services (CPI-U) over the most recent twelve months. Bid prices are firm unit prices, and bids remain valid for 60 days. The Commonwealth processed 1,002 orders totaling $21.72 million under existing contracts from April 1, 2025 to filing, with no guaranteed minimum or maximum volumes. Contractors must file quarterly sales reports and pay a 2% surcharge on quarterly invoiced sales. Contracts exceeding $50,000 require E-Verify participation for employers with more than 50 employees. The October 7 pre-bid conference and October 14 question deadline have passed.