Attachment F_Revised Bid Sheet .xlsx
XLSX spreadsheet 44 KB Posted
- Solicitation number
- 2STP-128939
- Issued by
- Virginia
About this file
This is a Bid Sheet (Attachment F) for the Commonwealth of Virginia's Non-Professional Construction Related Services statewide contract, which establishes pricing requirements for suppliers providing services on an as-needed basis to all Virginia agencies, institutions of higher education, and other public bodies. The contract encompasses 17 service categories across five geographic regions: Central Region (CR), Northern Region (NR), Southwestern Region (SR), Tidewater Region (TR), and Western Region (WR). Service categories include roof consultation/inspection, asbestos and lead inspection, testing and balancing, move management, scheduling, cost estimation, project management (Class I and II), project inspection/clerk of works (Class I and II), special inspection and testing, building maintenance and repair, facility support and miscellaneous services, certified value specialist services, landscape design, and commissioning services. Bidders may submit bids for one region, multiple regions, or all five regions where they can provide services and must complete the bid sheet for evaluation purposes.
Bidders must enter low and high hourly pay rates and a regular markup percentage rate (in designated purple cells) for each service category and region where they can provide services. The markup percentage must be inclusive of all costs necessary to provide services, including overhead, profit, taxes, employee compensation, training, insurance, workers' compensation, federal and state requirements, eVA fees, surcharge adjustments, background checks, and report preparation. Travel reimbursement is available for workers authorized by the contract user to work beyond 25 miles from their designated base point, at rates determined by the contract user up to amounts specified in the current Commonwealth Accounting Policies and Procedures Manual, with no markup allowed on actual reimbursement expenses and no payment for travel time. The contractor must conduct criminal history background checks on all potential workers at its own expense; the contract user may require additional screening such as fingerprint screening, credit investigation, drug testing, or security clearance, with costs for additional screening paid by the contract user. Testing rates are treated as allowable pass-through charges at actual cost with no markup permitted. Awards will be made to the lowest responsive and responsible bidder based on regular markup rates by region and per lot.
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Bid Instructions
| INSTRUCTIONS FOR COMPLETING ATTACHMENT F- BID SHEET | |
| Attachment F- Bid sheet: | Bidders must complete the Bid Sheet for bid evaluation purposes to be considered for an award. Bid mark-up rates provided on all regions will actualize upon award. |
Region Selection: Bidders may bid on one (1) region, multiple regions, or all five (5) regions for which they are able to provide services. Bidders must enter rates in each column specific to the region where services can be provided.
Notes: Certain columns and cells on the spreadsheet have been locked. Entries are permited only in the unlocked cells. The unlocked cells are the cells for the low/high pay rate and the purple cells for "Mark-up %" rate. Entering mark-up rates in the purple cells will automatically calculate the Low and High regular bill rates. If bidders make any changes to spreadsheet other than the unlocked cells/columns, this may cause the bid to be declared non-responsive.
Compostition of firm's mark-up percentage The hourly percentage mark-up shall be inclusive of all elements necessary to provide the Non-Construction Related Services, and shall include but not be limited to the Contractor’s overhead, profit, taxes, Contractor’s employee compensation, training, insurances, workers’ compensation, other State and Federal requirement for Non-Construction Related Services, eVA fees, surcharge adjustments (SCA) fees, criminal history background checks, and preparation and production of any required reports.
Travel reimbursement Travel Reimbrusement - A Worker authorized by the Contract User may be eligible for the reimbursement of travel expenses when working outside of a 25-mile radius of their designated “base point” where the traveler performs his/her duties on a routine basis. Multiple base points are not allowed. The Agency Purchase Order must clearly indicate the authorization for these reimbursement expenses. For eligible Workers, the authorized mileage rate, for the use of a personally owned vehicle, is determined by the Contract User up to the amount in the current CAPP Manual. Mileage shall be calculated using the Worker’s “base point” as the start point and the address of the Contract User’s designated destination as the end point. Mileage shall be validated and approved for reimbursement based on the usage of Google, Map Quest or equivalent monitoring methods by the applicable authorized Contract User. Meals and Incidental Travel Expenses and Lodging rates (for the various locations within the Commonwealth of Virginia) are detailed in the Commonwealth Accounting Policies and Procedures (CAPP) Manual – Topic No. 20335, State Travel Regulations dated January, 2025 or the most current which can be accessed in its entirety via the Internet at https://www.doa.virginia.gov/reference/CAPP/CAPP_Topics_Cardinal/20335-2025-January.pdf. The Travel Expense Reimbursement Voucher (Form DA-02-041) found at https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.doa.virginia.gov%2Fforms%2FTravel_Forms%2FTravel_Reim_Form_2026.xlsx&wdOrigin=BROWSELINK, or can also be accessed on the above referenced website) shall be submitted as applicable on a weekly basis to the Contract User issuing the purchase order for the authorized Temporary Service Worker. This Travel Expense Reimbursement Voucher must be accompanied by all original expense receipts. The travel reimbursement expenses submitted under this Contract shall not be subject to eVA fees, and shall not be subject to any markup or increase of the actual dollar amounts submitted for reimbursement. THERE IS NO PAYMENT FOR TRAVEL TIME AND TRAVEL TIME SHALL NOT BE INVOICED.
Background Checks (All requested background checks must be given to the Contract User for review.) The Contractor shall conduct a criminal history background check on all potential Workers prior to placing the potential Workers with the Contract User. The Contractor shall be responsible for cost associated with the criminal history background check. The Contractor shall provide the criminal history background check results to the Contract User for their review. Criminal history background checks shall identify the following for age 18 to present: felony, burglary, breaking and entering, robbery, theft, larceny and sexual offenses. Additionally, the checks shall identify the following offenses for the past five (5) years: forgery, fraud, assault and battery, weapons violations, possession, distribution, sale or delivery of a controlled substance, and DWI (if the position requires operation of a vehicle). Contract User may also require the Contractor to conduct fingerprint screening, credit background investigation, drug test, and security clearance on potential Workers. Contract User will identify, at the time the order is placed, additional screenings that the Contract User requires before employment begins. The Contract User will pay for any additional tests and/or screening conducted by the Contractor.
Regions
| Select Region(s) √ | Region | Service Area: Cities | Service Area: Counties |
| CR - Central Region | Colonial Heights, Hopewell, Petersburg, Richmond | Amelia, Brunswick, Buckingham, Charlotte, Chesterfield, Cumberland, Dinwiddie, Essex, Goochland, Hanover, Henrico, King & Queen, King George, King William, Lunenburg, Mecklenburg, New Kent, Nottoway, Powhatan, Prince Edward, Prince George, Westmoreland | |
| NR - Northern Region | Alexandria, Charlottesville, Fairfax, Falls Church, Fredericksburg, Manassas, Manassas Park, Winchester | Albermarle, Arlington, Caroline, Clarke, Culpeper, Fairfax, Fauquier, Fluvanna, Frederick, Greene, King George, Loudoun, Louisa, Madison, Orange, Page, Prince William, Rappahannock, Rockingham, Shenandoah, Spotsylvania, Stafford, Warren | |
| SR - Southwestern Region | Abingdon, Big Stone Gap, Blacksburg, Bristol, Chilhowie, Christiansburg, Dublin, Galax, Norton, Pulaski, Radford, Wytheville | Bland, Buchanan, Carroll, Dickenson, Giles, Grayson, Highland, Lee, Montgomery, Pulaski, Russell, Scott, Smyth, Tazewell, Washington, Wise, Wythe | |
| TR - Tidewater Region | Chesapeake, Emporia, Franklin, Hampton, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, West Point (Town), Williamsburg | Accomack, Charles City, Gloucester, Greensville, Isle of Wright, James City, Lancaster, Mathews, Middlesex, Northampton, Northumberland, Richmond, Southampton, Surry, Sussex, York | |
| WR - Western Region | Buena Vista, Covington, Danville, Lexington, Lynchburg, Martinsville, Roanoke, Salem, Staunton, Waynesboro | Alleghany, Amherst, Appomattox, Augusta, Bath, Bedford, Botetourt, Campbell, Craig, Floyd, Franklin, Halifax, Henry, Highland, Nelson, Patrick, Pittsylvania, Roanoke, Rockbridge |
CR
BID SHEET ZONE 1
| Awards will be made to the lowest responsive and responsible based upon the bidder's regular markup rate, by region, per lot. | |||||
| ENTER COMPANY NAME: | |||||
| Bidders must enter their low/hig pay rate in columns B and C, and their regular mark-up rate in column D (purple) within a lot where services can be provided. | |||||
| Attachment F - "Bid Sheet" must be completed and submitted with your bid response. | |||||
| TITLE | Pay Rate-Low | Pay rate - High | Regular Mark-Up % | Regular Bill Rate-Low | Regular Bill Rate-High |
| ROOF CONSULTANT/ INSPECTION SERVICES PROVIDER | $0.00 | $0.00 | $0.00 | $0.00 | |
| ASBESTOS INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LEAD INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| TESTING, ADJUSTING, AND BALANCING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| MOVE MANAGEMENT SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| SCHEDULER SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| CERTIFIED VALUE SPECIALIST SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LANDSCAPE DESIGN SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COMMISSIONING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COST ESTIMATOR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| SPECIAL INSPECTION AND TESTING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| BUILDING MAINTENANCE & REPAIR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| FACILITY SUPPORT & MISCELLANEOUS SERVICES | $0.00 | $0.00 | $0.00 | $0.00 |
NR
BID SHEET ZONE 2
| Awards will be made to the lowest responsive and responsible based upon the bidder's regular markup rate, by region, per lot. | |||||
| ENTER COMPANY NAME: | |||||
| Bidders must enter their low/high pay rate in columns B and C, and their regular mark-up rate in column D (purple) within a lot where services can be provided. | |||||
| Attachment F - "Bid Sheet" must be completed and submitted with your bid response. | |||||
| TITLE | Pay Rate-Low | Pay rate - High | Regular Mark-Up % | Regular Bill Rate-Low | Regular Bill Rate-High |
| ROOF CONSULTANT/ INSPECTION SERVICES PROVIDER | $0.00 | $0.00 | $0.00 | $0.00 | |
| ASBESTOS INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LEAD INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| TESTING, ADJUSTING, AND BALANCING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| MOVE MANAGEMENT SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| SCHEDULER SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| CERTIFIED VALUE SPECIALIST SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LANDSCAPE DESIGN SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COMMISSIONING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COST ESTIMATOR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| SPECIAL INSPECTION AND TESTING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| BUILDING MAINTENANCE & REPAIR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| FACILITY SUPPORT & MISCELLANEOUS SERVICES | $0.00 | $0.00 | $0.00 | $0.00 |
SW
BID SHEET ZONE 3
| Awards will be made to the lowest responsive and responsible based upon the bidder's regular markup rate, by region, per lot. | |||||
| ENTER COMPANY NAME: | |||||
| Bidders must enter their low/high pay rate in columns B and C, and their regular mark-up rate in column D (purple) within a lot where services can be provided. | |||||
| Attachment F - "Bid Sheet" must be completed and submitted with your bid response. | |||||
| TITLE | Pay Rate-Low | Pay rate - High | Regular Mark-Up % | Regular Bill Rate-Low | Regular Bill Rate-High |
| ROOF CONSULTANT/ INSPECTION SERVICES PROVIDER | $0.00 | $0.00 | $0.00 | $0.00 | |
| ASBESTOS INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LEAD INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| TESTING, ADJUSTING, AND BALANCING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| MOVE MANAGEMENT SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| SCHEDULER SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| CERTIFIED VALUE SPECIALIST SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LANDSCAPE DESIGN SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COMMISSIONING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COST ESTIMATOR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| SPECIAL INSPECTION AND TESTING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| BUILDING MAINTENANCE & REPAIR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| FACILITY SUPPORT & MISCELLANEOUS SERVICES | $0.00 | $0.00 | $0.00 | $0.00 |
TR
BID SHEET ZONE 4
| Awards will be made to the lowest responsive and responsible based upon the bidder's regular markup rate, by region, per lot. | |||||
| ENTER COMPANY NAME: | |||||
| Bidders must enter their low/high pay rate in columns B and C, and their regular mark-up rate in column D (purple) within a lot where services can be provided. | |||||
| Attachment F - "Bid Sheet" must be completed and submitted with your bid response. | |||||
| TITLE | Pay Rate-Low | Pay rate - High | Regular Mark-Up % | Regular Bill Rate-Low | Regular Bill Rate-High |
| ROOF CONSULTANT/ INSPECTION SERVICES PROVIDER | $0.00 | $0.00 | $0.00 | $0.00 | |
| ASBESTOS INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LEAD INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| TESTING, ADJUSTING, AND BALANCING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| MOVE MANAGEMENT SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| SCHEDULER SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| CERTIFIED VALUE SPECIALIST SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LANDSCAPE DESIGN SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COMMISSIONING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COST ESTIMATOR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| SPECIAL INSPECTION AND TESTING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| BUILDING MAINTENANCE & REPAIR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| FACILITY SUPPORT & MISCELLANEOUS SERVICES | $0.00 | $0.00 | $0.00 | $0.00 |
WR
BID SHEET ZONE 5
| Awards will be made to the lowest responsive and responsible based upon the bidder's regular markup rate, by region, per lot. | |||||
| ENTER COMPANY NAME: | |||||
| Bidders must enter their low/high pay rate in columns B and C, and their regular mark-up rate in column D (purple) within a lot where services can be provided. | |||||
| Attachment F - "Bid Sheet" must be completed and submitted with your bid response. | |||||
| TITLE | Pay Rate-Low | Pay rate - High | Regular Mark-Up % | Regular Bill Rate-Low | Regular Bill Rate-High |
| ROOF CONSULTANT/ INSPECTION SERVICES PROVIDER | $0.00 | $0.00 | $0.00 | $0.00 | |
| ASBESTOS INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LEAD INSPECTION SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| TESTING, ADJUSTING, AND BALANCING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| MOVE MANAGEMENT SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| SCHEDULER SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| CERTIFIED VALUE SPECIALIST SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| LANDSCAPE DESIGN SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COMMISSIONING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| COST ESTIMATOR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT MANAGER SERVICES - CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS I | $0.00 | $0.00 | $0.00 | $0.00 | |
| PROJECT INSPECTOR/CLERK OF WORKS-CLASS II | $0.00 | $0.00 | $0.00 | $0.00 | |
| SPECIAL INSPECTION AND TESTING SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| BUILDING MAINTENANCE & REPAIR SERVICES | $0.00 | $0.00 | $0.00 | $0.00 | |
| FACILITY SUPPORT & MISCELLANEOUS SERVICES | $0.00 | $0.00 | $0.00 | $0.00 |
Testing Rates
TESTING RATES
| Bidder should provide a list of all tests they can perform as applicalble to each Service Category. The Testing Rates will be treated as Allowable Pass Through Charges (APTC) and are defined as tests required for specific Service Categories and are charged at the actual cost of the testing performed. No mark-up is allowed for these test. Testing Rates provided will actualize for Regions upon award. | |||||
| SERVICE | TEST | DESCRIPTIONS | Unit of Measure for each Sample/Test | Days to received test results (Turn around time in days | RATE |
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