ATTACHMENT A_IFB SUBMISSION AND SECURITY INSTRUCTIONS.pdf
PDF 78 KB Posted
- Solicitation number
- 2STP-128939
- Issued by
- Virginia
About this file
This document comprises the submission and security instructions for Invitation for Bid (IFB) #128939, a two-step sealed bid solicitation issued by the Commonwealth of Virginia for Non-Professional Construction Related Services to be provided statewide to Virginia agencies, institutions of higher education, and other public bodies. All bids must be submitted electronically through the eVA portal at www.eva.virginia.gov and must be received by November 2, 2026, at 2:00 P.M. (ET). A public bid opening will be held on the same date at 2:00 P.M. (ET) via Microsoft Teams, with dial-in options available. Bidders are required to register in eVA prior to submission, complete all required attachments and amendments, and submit one complete copy of their bid response electronically. Any bids received after the deadline will be marked late and retained unopened. Bidders must monitor the Virginia Business Opportunities (VBO) section of eVA for updates, amendments, and required documentation prior to submission, and any amendments issued before the due date require resubmission of the bid with new information incorporated.
The solicitation prohibits mail, email, and faxed bid submissions, accepting only electronic submissions through eVA. Bidders are solely responsible for ensuring their bids are complete and responsive, as failure to submit all required information may result in the bid being declared non-responsive. No modifications to solicitation forms or formats are permitted unless explicitly instructed. Technical assistance for electronic bid submission is available through eVA Customer Care at 1-866-289-7367 or eVACustomerCare@dgs.virginia.gov. The document does not specify pricing terms, set-asides, incumbent contractors, contract duration, renewal options, or funding sources.
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ATTACHMENT A
2-STEP SUBMISSION AND SECURITY INSTRUCTIONS
A. BID SUBMISSION REQUIREMENTS:
IFB # 128939 is a 2-Step invitation for sealed bids; therefore, bids submitted via e-mail of fax WILL NOT be accepted. Sealed bids will be received until the closing date and time specified in the solicitation. Any bid received after the closing date and time specified in the solicitation will not be considered and will be date and time stamped, marked “late” and retained unopened in the procurement file.
Prior to the due date, Bidders should:
• Check the status of the solicitation in eVA at www.eva.virginia.gov by clicking on Business Opportunities and then click on Virginia Business Opportunities (VBO) for any updates, changes, amendments, cancellations, etc.;
• If there has been an amendment to the solicitation and you’ve submitted your bid prior to the amendment, you will need to resubmit your bid and add any new information to your bid response.
• Check the “Reminders” section in VBO for all attachments and documents to be completed and submitted; and
• Complete all attachments, amendments, exhibits, product information, etc.
and attach electronically to the Bidder’s electronic response.
Bidders are solely responsible for reviewing, complying and returning a complete and responsive bid. Failure to submit any of the required information may result in the bid being declared non-responsive. Changes to the solicitation’s forms or formats are prohibited except where clearly instructed and permitted.
Bid Submission:
Electronic bid submission with required documents attached is required. Bidder must be registered in eVA in order to submit an electronic bid. Bidder’s must submit one (1) complete copy of the bid and attachments.
The following are instructions for submitting an electronic bid:
a. Go to www.eva.virginia.gov;
b. Click on “I Sell to Virginia’
c. Click on “eVA Vendor Training:, and
d. Click on “Respond to IFB-RFPs and more”.
http://www.eva.virginia.gov/ http://www.eva.virginia.gov/
If a Bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 1-866-289-7367 or email eVACustomerCare@dgs.virginia.gov.
Bids Due:
All bids must be received electronically through eVA by or before November 2, 2026, at 2:00 P.M. (ET). Paper (mail), email and/or faxed bids will not be considered
Bid Opening:
A public bid opening will be held at 2:00 P.M. (ET) on November 2, 2026, via Microsoft Teams:
Microsoft Teams meeting Join:
https://teams.microsoft.com/meet/215854687425915?p=5FYVEY1mWsehZLg6 B1 Meeting ID: 215 854 687 425 915 Passcode: NS2xR6Cb
Need help? | System reference Dial in by phone +1 434-230-0065,,300705977# United States, South Hill Find a local number Phone conference ID: 300 705 977# Join on a video conferencing device Tenant key: commonwealthofvirginia@m.webex.com Video ID: 114 141 518 6 More info For organizers: Meeting options | Reset dial-in PIN mailto:eVACustomerCare@dgs.virginia.gov https://teams.microsoft.com/meet/215854687425915?p=5FYVEY1mWsehZLg6B1 https://teams.microsoft.com/meet/215854687425915?p=5FYVEY1mWsehZLg6B1 https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_MTY2OGFiMTUtZTY4My00Yzk4LWJlMzgtZWVhM2M0OTRhNWVk%40thread.v2/0?context=%7b%22Tid%22%3a%22620ae5a9-4ec1-4fa0-8641-5d9f386c7309%22%2c%22Oid%22%3a%22af0373dd-4dbf-4336-84a7-d4d3b0b21410%22%7d tel:+14342300065,,300705977 https://dialin.teams.cloud.microsoft/69fbdf03-a314-4206-b210-d4d007632545?id=300705977 https://www.webex.com/msteams?confid=1141415186&tenantkey=commonwealthofvirginia&domain=m.webex.com https://teams.microsoft.com/meetingOptions/?organizerId=af0373dd-4dbf-4336-84a7-d4d3b0b21410&tenantId=620ae5a9-4ec1-4fa0-8641-5d9f386c7309&threadId=19_meeting_MTY2OGFiMTUtZTY4My00Yzk4LWJlMzgtZWVhM2M0OTRhNWVk@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing
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