2STP IFB# 128939_Non-Professional Construction Related Services_Q & A_ Addendum No 1.pdf

COMMONWEALTH of VIRGINIA

DEPARTMENT OF GENERAL SERVICES

Division of Purchases and Supply

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Banci E. Tewolde Director

Sandra L. Gill Deputy Director

Michael L. Bisogno Deputy Director

1111 East Broad Street P.O. Box 1199

Richmond, VA 23218 Phone: (804) 786-3842

Fax: (804) 371-7877

October 22, 2026

ADDENDUM NO. 1 TO ALL BIDDERS

Reference: 2-Step IFB: IFB # 128939 Commodity: 96196, 91813, 91831, 91873, 91896, 92555,92658, 95826, 95877, 96114, 96121, 96847, 99247 Dated: September 24, 2026 Bids Due: November 2, 2026, at 2:00 P.M. (ET)

This addendum is being issued to:

Provide answers to the questions received during the Q&A period.

Note: A signed acknowledgement of this addendum must be received at the location indicated on the IFB prior to the bid due date and or attached to your bid.

Regards, Tiffany Ollie, VCA, VCO, VCARM Statewide Sourcing and Contracting Officer

Name of Firm

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Questions & Answers:

Section 1. Bid Sheet (Attachment F), Pricing, Rates, and Services

1. Looking at the bid form (Attachment F), I see it has all of the primary rates by region in the pay-rate low and pay-rate high format, but it doesn’t have all the additional tabs we’ve seen in past iterations for secondary charges such as lab tests, specific inspector types, etc. Will the bid form be updated to include those, or do you anticipate an open format where we list all rates of services, we can offer?

ANSWER: Yes, an updated Attachment F will be included with the addendum.

2. Could you please clarify if attachment F also must be submitted by November 2nd at

2pm through eVa, or if there will be a separate submission date for attachment F once proposals have been deemed acceptable.

ANSWER: Yes, Attachment F needs to be submitted by the close due date.

3. If we are required to fill out Attachment F, should we add rows for laboratory testing services such as concrete cylinders, grout prisms, etc?

ANSWER: See Section 1. question No. 1.

4. Please confirm that the unpriced technical proposal and the separate Attachment F Bid

Sheet must both be submitted through eVA at the same time by the bid deadline.

ANSWER: Yes, correct.

5. Please confirm that the markup entered in Attachment F should include all company costs necessary to arrive at the fully burdened hourly rate, and that the calculated amounts in the final columns represent the fully burdened hourly bill rates.

ANSWER: Yes, correct.

6. I understand we shall submit our proposal or unpriced proposal but also include the bid sheet as well.

ANSWER: Include your technical proposal and the bid sheet with pricing for the services you can provide.

7. Special inspection standpoint. There are laboratory testing and services that we will provide for concrete cylinders etcetera. Should we add line items to the bid sheet, or will that be negotiated later?

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ANSWER: See Section 1. question No. 1.

8. Will the services on the bid sheet be for 2027?

ANSWER: If awarded, the contract will be two (2) years for the initial term with three (3) optional one (1)-year renewals.

9. Will the bidders get an opportunity to have an escalation in their pricing?

ANSWERS: Contractors can request an increase at renewal time.

10. MARKUPS. Does the markups include all administrative needs.

ANSWER: Yes

11. Are the rates public now?

ANSWER: Yes, current contract rates are listed in eVA.

12. Is the intent on the pay rate range meant to include premium rates such as overtime, weekends, and night work?

ANSWER: Yes, the rate should be all inclusive.

13. Should unit pricing for individual tests and services be submitted, or are only hourly rates required in accordance with Attachment F, Bid Sheet?

ANSWER: Attachment F, Bid Sheet has been revised to include testing services. Bidder is to provide any testing services you can offer and a rate. The rate needs to be all inclusive.

14. Are we to provide blended rates to include escalation from Year 1 (January 1, 2027 -

December 31, 2027) to Year 2 (January 1, 2028 - December 31, 2028), or will the Bid

Sheet be revised to require separate rates for Year 1 and Year 2 to account for this escalation?

ANSWER: Provide the rates for the initial term.

15. How is Commissioning priced on Attachment F? Is it hourly rates by labor category?

Are after-hours rates and travel billed separately?

ANSWER: All rates shall be inclusive of the necessary cost per hourly rate.

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Section 2. Vendor Experience, Qualifications & Use of Subcontractors

1. For Attachment B – Vendor Data Sheet, may a prime contractor use the current or recent accounts and references of its proposed subcontractors to satisfy the requirement for four similar accounts, or must all four accounts have been performed directly by the prime contractor?

ANSWER: List current or recent accounts that your company has provided similar services for.

2. Where a service category requires a specific number of years of experience, licenses, certifications, or other qualifications, may those requirements be satisfied by the personnel and subcontractors proposed by the prime contractor?

ANSWER: The requirements need to be met by the prime contractor- which is whom DGS/DPS will be contracting with.

3. If the prime contractor is a newer company and does not independently have four prior similar accounts, but proposes experienced and qualified subcontractors that meet the technical requirements, would the prime contractor still be eligible for consideration?

ANSWER: Provide the accounts where you have the experience

4. Is it appropriate for us to check the “I plan to use subcontractors” box, if we plan to only use subcontractors on an as-needed basis?

ANSWER: Yes, if you plan to use subcontractors list them on the sheet.

5. Is it permissible to submit a subcontractor or subconsultant for a specific service?

ANSWER: You may submit subcontractors and or subconsultants as subcontractors.

6. For companies that are SWaM, and submitting as a prime contractor, do they need to develop and submit a small business plan?

ANSWER: Yes, you’re required to fill out the top portion if you are a SWaM vendor and providing all the work.

7. If our firm is SWaM-certified but is not classified as a Small Business, are we required to submit a Small Business Subcontracting Plan? If we intend to perform all work ourselves, is it acceptable to indicate this on Attachment C?

ANSWER: All bidders are required to submit a Small Business Subcontracting Plan and select the options that apply.

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Section 3. Technical Proposal Requirements (Resumes, Content, Format)

1. Purpose of our technical submission… what’s the expectation for resumes? Do you want to see several resumes or just for key executive level people that’ll be handling the contract?

ANSWER: Executive level resumes would be fine. A good representation of resumes for the services you can provide is what we are looking for.

2. In the technical proposal, where it states “include any additional requirements. Is there any specific information format you're looking for?

ANSWER: We are looking for how you will arrive at providing these services, value add, team information, relevant project experience, etc.

3. We did not see in the IFB where it asked for demonstrated experience and qualifications of personnel, would resumes and sample project experience go in Tab D?

ANSWER: No Tab D in the solicitation. You can provide resumes of candidates that will be working on any of the services regarding any resulting contracts from this solicitation.

4. In Section 4, please confirm we may include additional information as we deem appropriate, i.e. firm profile, team information, relevant project experience, etc.

ANSWER: Correct. Bidders are expected to review the requirements of the solicitation and use their professional judgement to prepare responsive documents to propose solutions that meet the needs of the Commonwealth.

5. May we also show the required experience for proposed team members via resumes in

Section 4?

ANSWER: Yes

6. Is there a page limitation for the submission?

ANSWER: No.

7. Please clarify what is required to be submitted in response to “Include any additional requirements” (pages 12-13).

ANSWER: See Section 3. Technical Proposal Requirements (Resumes, Content, Format), question No. 4.

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8. Is there a minimum experience requirement for the firm or the lead CxA in the Commissioning category?

ANSWER: See page 5 of the IFB, Section IV. Scope of Work, No. 6. Commissioning Services, first paragraph.

Section 4. Attachments C & E – Small Business, Licensing, and Document

Requirements

1. Attachment E contains a section requesting the contractor’s license number. Is

Attachment E intended to be completed and included with the bid response?

ANSWER: Yes.

2. For Attachment E, can you confirm you are looking for our state licenses to be listed?

ANSWER: Yes.

3. Could you please provide an updated version of Attachment E to be included in our proposal submission as discussed in the pre-bid meeting?

ANSWER: The clauses listed in Attachment E are the required clauses. No revised document will be provided.

4. Similarly, could you please provide the updated version of Attachment F to be included in our proposal submission as discussed in the pre-bid meeting?

ANSWER: See Section 1. question No. 1.

5. Reference Attachment C (Small Business Subcontracting Plan) … Please clarify if there is a small business goal for this solicitation and whether all bidders are required to submit the plan.

ANSWER: There is not a set-aside goal for this solicitation, however it is the statewide goal of the Commonwealth that 42% of its purchases be made from small businesses certified by DSBSD. This includes discretionary spending in prime contracts and subcontracts. All bidders are required to submit a Small Business Subcontracting Plan.

6. It appears that you've eliminated the requirement for small business participation… Is that correct?

ANSWER: See Section 4. question No. 5.

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7. Confirm Attachment E., Special Terms should not be part of our submission, because there is a section that requires filling out the license number and including with your bid.

ANSWER: See Section 4. question No. 1.

8. Which certifications are acceptable as a “DOE recognized building commissioning certification program”? Examples include AEE CBCP, BCxA CCP, ACG CxA, NEBB, and ASHRAE BCxP. Does the requirement apply to all personnel, or only to the lead CxA?

ANSWER: See page 5 of the IFB, Section IV. Scope of Work, No. 6. Commissioning Services, first paragraph.

Section 5. Scope of Services (Permitted and Additional Services)

1. Being that we're more environmental storm water focused, will there be an opportunity to add things … like tank removal? Or any storm water permitting?

ANSWER: Yes, in the revised bid form (Attachment F.) you will have the ability to add any special services you can provide.

2. If there are services that we don't want to propose on, shall we revise the bid sheet or leave those lines empty?

ANSWER: Leave the lines empty.

3. Additional services as it relates to construction. How about other nonprofessional services that do not relate to construction? Are we allowed to add any of those as well?

ANSWER: This solicitation is for non-professional construction related services ONLY.

4. Where the scope says “approve” (submittals, TAB, O&M, training), does the CxA approve, or review and recommend?

ANSWER: The CxA shall review and recommend. The end user shall approve of the work.

5. Is retro-commissioning or Cx of existing buildings within scope, or is the scope limited to new construction and major renovations? Any LEED projects?

ANSWER: The commissioning services to be provided under this contract relate to new construction and major renovations and to all systems and assemblies.

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Section 6. Contract Term, Renewals, and Award Method

1. Will the services on the bid sheet be for 2027?

ANSWER: The services are estimated to start Jan 1, 2027, and run according to the contract term.

2. Explain how the lowest bids will be awarded? Are there a percentage of the total bidders or is there a threshold you're looking for?

ANSWER: The award(s) will be made on a Grand Total basis, per lot, per region to the lowest responsive and responsible bidder(s) meeting the requirements of the solicitation.

3. “Two-Step IFB# 128939” … confirm understanding of contract term (2 years + 3 renewals).

ANSWER: The Initial contract term is two (2) years plus three (3) one-year optional renewal years. EXAMPLE: Initial term is Jan 1, 2027, through December 31, 2028 (Initial 2 years) each year after that the contractor and or the Commonwealth has the option to renew the contract or not each year for the next three years.

4. Are we to provide blended rates or separate rates for Year 1 and Year 2?

ANSWER: Provide one rate for the initial term year, which is 2 years.

5. How many commissioning awards are anticipated and how will the Authorized Users select amount awardees?

ANSWER? Commonwealth of Va-DGS/DPS can elect to award to one or many bidders that submitted a complete bid. The Authorized user shall research eVA to find an awarded contract derived from this solicitation that can provide the needed services and request a quote.

Section 7. Reporting, Fees & Administrative Requirements

1. SCA Fee and the Monthly Report. Do the monthly reports and fees include only DGS sales? Or do they include sales for other municipalities that might have written this contract?

ANSWER: Yes, the reports and fees shall include ALL entities that have used the contract.

2. Monthly Calls: Is that initiated by a state person or is it that the contractor must call in to initiate that monthly call?

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ANSWER: Once contract awards are made, the Contract Officer will send out calendar invites for the meetings which are quarterly.

Section 8. Public Bid Opening & Prior Contract Information

1. Will you be awarding multiple vendors for each different service or just one vendor per service?

ANSWER: We anticipate awarding multiple vendors for each service.

2. Can you provide the contract rates, the per hour rates for the different services from the previous contract?

ANSWER: The contracts are on eVA with the current rates. Please see eVA for pricing.

3. Can you provide a list of bidders?

ANSWER: No

4. Will there be a public bid opening?

ANSWER: Yes, the link is in Attachment A of the solicitation.

5. Will DGS provide the pricing schedules for all firms awarded contracts under the predecessor contract for this solicitation?

ANSWER: See Section 8. Public Bid Opening and Prior Contract Information, question No.2.

**REVISED DOCUMENT:

Attachment F, Bid Sheet revised. The Revised Bid sheet added the Testing Rate sheet to Attachment F. Bid Sheet. The Testing Rate sheet is for bidders to provide additional testing services with rates. The Revised Bid Sheet with Testing Rate sheet is attached in eVA. Submit the Revised Bid sheet with your bid.