NO BIDDING ALLOWED DHS Emergency Final Cost Notice Coal for Choate & Murray Centers

This is an emergency procurement of coal for the Illinois Department of Human Services (DHS) Choate and Murray Centers in St. Clair County. The previous contracted vendor filed for bankruptcy in December 2020, leaving the centers without a coal supplier. The DHS has issued an Emergency Purchase Statement to procure coal from vendor Knight Hawk LLC, as they are the only supplier with immediate availability in the area. The emergency contract is expected to last from June 17, 2021 to September 14, 2021, with an estimated cost of $236,570. A new Invitation for Bids (IFB) has been published to secure a long-term contract for coal supply, which is expected to be in place before the emergency supply is exhausted. The IFB posting will end on June 30, 2021, and the agency will prepare the necessary contract approvals following the protest period.

This emergency procurement is open to all qualified vendors, as there are no set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor, the previous contracted supplier who filed for bankruptcy, is no longer involved. The agency is required to use this emergency procurement method due to the unforeseen circumstances, but will be transitioning to a competitive bidding process for the long-term contract. The budget for the long-term contract is not specified, but is expected to be similar to the $236,570 estimated cost of the current emergency procurement.