NFPA 1582 Firefighter Annual Medical Physicals

Douglas County, Georgia Board of Commissioners is issuing a Request for Proposal to procure comprehensive medical examination services meeting or exceeding NFPA 1582 standards for approximately 220 fire department members annually, commencing in January-February 2026. The selected provider must deliver on-site or mobile clinic examinations at Douglas County Fire/EMS Department (12501 Veterans Memorial Highway, Douglasville, Georgia) or within a 30-mile radius, completed over a 3-day period with a makeup day. Required deliverables include comprehensive medical history, physical examination, laboratory testing, hearing tests, pulmonary function testing, EKG stress testing, tuberculosis/hepatitis/varicella/MMR screening, and ultrasound capabilities. The contractor must employ an occupational medicine physician on staff and demonstrate eligibility by providing references from at least three similar clients, including all Georgia city/county government accounts held or lost within the past five years. Evaluation criteria emphasize best value to the county, with technical and cost proposals submitted separately; cost proposals must be structured as a percentage-based fee of amounts collected plus any additional charges, with Net 30 payment terms. The proposal submission deadline is Tuesday, March 3, 2026, at 2:00 PM EST via Douglas County's BidNet online platform, with a questions submission deadline of Tuesday, February 11, 2026, at 4:00 PM EST. The initial contract term runs from April 2026 through December 31, 2026, with automatic renewal options for four additional one-year periods contingent upon performance and funding availability.

No specific set-aside designations or restrictions limiting organizational eligibility are noted in the solicitation documents. Contractors must comply with the Georgia Security and Immigration Compliance Act, including E-Verify work authorization requirements for both the prime contractor and all subcontractors, and must maintain professional errors and omissions insurance coverage of at least $1,000,000. Bidders must submit several compliance certifications including non-collusion affidavits, conflict of interest declarations, proposal certifications, and contractor/subcontractor affidavits, all of which must be notarized. No incumbent vendor or existing contractor is identified in the procurement documents. The proposal budget and award value are not specified in the available documentation; however, Douglas County covers all expenses required for NFPA 1582-compliant examinations, while personnel may elect to pay out-of-pocket for optional additional testing such as cancer screening or ultrasound services. All submitted proposals remain valid and open for sixty days from the opening date, and Douglas County reserves the right to waive informalities, reject any or all proposals, negotiate terms with the highest-ranked proposer, and extend the contract for up to 90 days if necessary to ensure continuity of medical examination services.