New york city field trip school 309

Buffalo Public Schools is soliciting a comprehensive travel planning and organization vendor for a 2-night, 3-day field trip to New York City for East Community High School, specifically for 40 students and 8 adults scheduled for May 20-22, 2026. The procurement requires the selected vendor to arrange round-trip bus transportation from Buffalo to Manhattan, secure 28 hotel rooms with nighttime security, provide all meals and snacks, distribute souvenir items, and organize specific cultural activities including a Statue of Liberty/Ellis Island tour and a Broadway performance of "The Outsiders". Key submission requirements include a completed offering questionnaire, non-collusive bidding certification, insurance certificate, W-9 form, Equal Opportunity documentation, references, and a detailed cost proposal with itemized event costs. The solicitation follows a best value award basis, with proposals to be submitted electronically through the Bonfire portal by January 22, 2026 at 11:30 AM EST. The question period runs from December 22, 2025 at 4:00 PM EST through January 5, 2026 at 8:00 AM EST, with answers anticipated to be posted by January 9, 2026.

The procurement includes specific Minority and Women-owned Business Enterprise (MWBE) utilization requirements, mandating that respondents complete a subcontractor listing and MWBE utilization plan. Vendors must list each subcontractor's name, Tax ID, percentage of response value, and MWBE certification status. Respondents are required to comply with debarment and anti-lobbying certification requirements, with potential disqualification for non-compliance. The contract term is anticipated to run from February 11, 2026 through June 30, 2026, with a contract award expected on February 11, 2026. While specific budget ranges are not explicitly stated, the comprehensive nature of the services required suggests a substantial contract value to cover transportation, accommodations, meals, activities, and associated logistics for 48 total participants. The solicitation indicates that the contract will not be split among multiple vendors, and the selected vendor must designate a travel agent as the primary contact for pre-trip planning and on-site issue resolution.