10-5410-003 - SUBMISSION INSTRUCTIONS - 26-048 NYC FIELD TRIP.pdf
PDF 239 KB Posted
- Attached to
- NEW YORK CITY FIELD TRIP SCHOOL 309
- Solicitation number
- 26-0626-048
- Issued by
- Erie County, New York
About this file
This is a submission instructions document for Buffalo Public Schools (New York) soliciting a vendor to organize and plan a comprehensive travel itinerary for East Community High School's 2-night, 3-day field trip to New York City scheduled for May 20-22, 2026, accommodating up to 40 students. Prospective vendors must submit an intent to bid by January 22, 2026 at 11:30 AM EST to qualify for proposal submission, with the question period running from December 22, 2025 at 4:00 PM EST through January 5, 2026 at 8:00 AM EST. All proposals must be uploaded, submitted, and finalized through the Bonfire portal at https://buffaloschools.bonfirehub.com/opportunities/215292 by the closing deadline of January 22, 2026 at 11:30 AM EST. The solicitation categorizes the requirement under commodity codes for travel agents (UNSPSC 901215) and field trip services (UNSPSC 86132202).
Required submission documents include a completed Offering Questionnaire, Signed Non-Collusive Bidding Certification, Insurance Certificate, current W-9, Equal Opportunity Form, References, a total all-inclusive cost proposal, day-by-day agenda, breakdown by events, and breakdown of costs by number of students and adults. Optional submissions include Voluntary Surveys, Disclosure Narrative, Debarment Narrative, Certifications, Policy 5414 (MWBE) Compliance documentation, Narrative Subcontractor Documentation, Anti-Lobbying Narrative, and other vendor information. Individual files are limited to 1,000 MB maximum upload size, and text field responses are capped at 2,000 characters. Vendors must access response templates from the Bonfire portal and submit all materials through the same digital platform, with technical support available through Euna Procurement at support.bonfire@eunasolutions.com.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering Questionnaire
(Q-09SZ)
Questionnaire:
Excel (.xlsx)
1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
68AX)
Questionnaire:
Excel (.xlsx)
1 Optional
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non- Collusive Bidding Certification
File Type: PDF (.pdf)
Multiple Required
Insurance Certificate
File Type: PDF (.pdf)
Multiple Required
Current W-9 File Type: PDF (.pdf)
Multiple Required
Completed Equal Opportunity Form
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF (.pdf)
Multiple Required
Disclosure Narrative
File Type: PDF (.pdf)
Multiple Optional
Debarment Narrative
File Type: PDF (.pdf)
Multiple Optional
Certifications File Type: PDF (.pdf)
Multiple Optional
Policy 5414
(MWBE)
Compliance
File Type: PDF (.pdf)
Multiple Optional
Narrative
Subcontractor Documentation
File Type: PDF (.pdf)
Multiple Optional
Anti-Lobbying Narrative
File Type: PDF (.pdf)
Multiple Optional
Other Vendor Information (as needed)
File Type: PDF (.pdf)
Multiple Optional
TOTAL ALL
INCLUSIVE
COST
Data Type:
Number
N/A Required
DAY BY DAY
AGENDA
File Type: PDF (.pdf)
Multiple Required
BREAKDOWN
BY EVENTS
File Type: PDF (.pdf)
Multiple Required
BREAKDOWN
OF COST BY
THE NUMBER
OF STUDENTS
AND ADULTS
File Type: PDF (.pdf)
Multiple Required
NARRATIVE
TO SCOPE
File Type: PDF (.pdf)
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 90 Travel and Food and Lodging and
This segment includes services
Commodity Set Commodity Code Title Description
Entertainment Services associated with tourism, travel or entertainment. This segment also includes services provided by restaurants, hotels, movie theaters, cinemas and sporting events as well as spas, fitness and health clubs
UNSPSC 901215 Travel agents
UNSPSC 86132202 Field trip service Service provided for various field trips outside of schools
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/215292.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/215292
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Jan 22, 2026 11:30 AM EST.
The Question period for this opportunity starts Dec 22, 2025 4:00 PM EST. The Question period for this opportunity ends Jan 05, 2026 8:00 AM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan 22, 2026 11:30 AM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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