New cooler sprinkler system completion

The State of West Virginia Department of Administration Purchasing Division, acting on behalf of the West Virginia Department of Agriculture, issued a Centralized Request for Quote (CRFQ) for new cooler sprinkler system completion at the Department of Agriculture's Food Distribution Program facility located at 4496 Cedar Lakes Road in Ripley, West Virginia. This is a one-time purchase procurement seeking all materials, labor, and equipment necessary to complete the new cooler sprinkler system installation. The solicitation requires bidders to attend a mandatory pre-bid meeting held on May 25, 2023, with a vendor question deadline of May 31, 2023. Bids must be submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305 by June 13, 2023, at 1:30 p.m. All offers are subject to the terms and conditions contained in the complete solicitation package, and bidders must comply with all mandatory submission requirements including bid bond submission, West Virginia vendor registration, valid West Virginia contractor's license documentation, a signed drug-free workplace affidavit, and a subcontractor listing submitted within one business day of bid opening. The bid bond requirement specifies a minimum of 5 percent of the total bid amount with surety licensed in West Virginia, and failure to meet any mandatory requirement will result in immediate bid disqualification.

The solicitation documents do not specify set-aside designations for disadvantaged business enterprises or restrictions limiting the types of organizations that may respond. No incumbent vendor information or current contractor details are identified in the available documentation. Similarly, the solicitation does not specify a contract award value, budget range, or pricing terms within the provided materials. Interested vendors should direct questions and requests for clarification to the primary buyer, Crystal G. Hustead, at the Department of Administration Purchasing Division, contactable at (304) 558-2402 or crystal.g.hustead@wv.gov. Invoicing for the completed project should be directed to the Department of Agriculture at 1900 Kanawha Boulevard East, Charleston, West Virginia. All bidders must demonstrate compliance with West Virginia contractor licensing requirements and drug-free workplace certification standards as mandatory conditions of bid acceptance.