New boiler at chicago west

The Illinois Secretary of State is issuing an Invitation for Bid (IFB No. 26PS759001) for the installation of a new boiler system at the Chicago West facility located at 5301 W. Lexington Street, Chicago, Illinois 60644, in Cook County. This procurement requires the removal and replacement of an existing water tube boiler with two condensing boilers (CB-2 and CB-3) of equivalent capacity, along with comprehensive associated work including primary pump installation (HWP-7 and HWP-8), controls, instrumentation, circuit breaker furnishing, housekeeping pad modification, sealing of openings, and surface patching and painting. The scope encompasses all materials, equipment, labor, and disposal services necessary for complete project delivery in compliance with the 2019 Chicago Building Code, 2018 Illinois Accessibility Code, and 2018 Chicago Electrical Code. Key deliverables include electrical drawings and specifications for new branch circuits, conduit runs, and panelboard connections; mechanical drawings detailing hydronic piping modifications, natural gas supply connections, and ductwork reconfiguration; as-built drawings in AutoCAD format with three sets of hard copies; operator training with four on-site sessions and follow-up training at six and twelve months post-completion; and digital video documentation. Bidders must be pre-qualified by the Illinois Capital Development Board, possess a minimum of ten years' documented experience in commercial boiler installation, and comply with the Illinois Works Jobs Program Act. All work must be performed during normal business hours of 7:00 a.m. to 5:00 p.m., Monday through Friday, with coordination of any shutdowns at least 48 hours in advance with the owner's representative. A mandatory pre-bid conference is scheduled for April 14, 2026, at 9:00 a.m., with bids due by April 30, 2026, submitted electronically through BidBuy. The initial contract term is four years with a maximum total term not to exceed ten years.

Subcontracting is permitted but 100 percent subcontracting is not allowed; subcontractors with annual values exceeding $100,000 require prior written State approval and must provide required certifications. Vendors are not subject to specific set-aside designations; however, they may self-certify as minority, women, disability, disadvantaged, or veteran-owned enterprises on the Vendor Disclosure form if applicable. All bidders must provide a bid bond equal to 10 percent of the bid amount at submission and a performance bond covering the entire contract amount within ten days of award. Insurance requirements include $1,000,000 general commercial liability per occurrence with $2,000,000 annual aggregate and $1,000,000 auto liability per occurrence. The procurement requires compliance with prevailing wage requirements when applicable and includes standard State of Illinois certifications, financial disclosures, and conflict of interest declarations. Vendors must either submit a complete Vendor Disclosure form (version 24.1) if not registered in the Illinois Procurement Gateway (IPG) or submit an IPG Active Registered Vendor Disclosure form if they possess current active registration. The specific budget or award value is not disclosed in the available documentation; pricing must be submitted as a firm, fixed-price total cost covering all labor, materials, equipment, and work required for complete project delivery. The State reserves the right to amend the solicitation, reject any or all bids, and award by item, group of items, or grand total, with vendor performance records considered for future contract opportunities.