New and Used Books, Educational Materials, and Other Related Materials, Term Contract

The purpose and intent of this term contract is to establish firm, fixed percentage (%) education discount prices, for the purchase and delivery of new and used books, textbooks, workbooks, handbooks, audio books, e-books, library books, classroom books, magazines, prebound books, publications, ancillary services, and any other related items and educational materials for the School Board of Marion County, Florida on an "as needed" basis only. Please read the attachment named "Bid 4127AM New and Used Books, Other Related Materials - TERMS AND CONDITIONS.docx", print out the attachment named "Bid 4127AM - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download "4127AM - PROPOSAL FORM.xlsx" from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. Do not email your Bid Proposal Form to the MCPS Purchasing Department. Exclusion: The following items are excluded and shall not be ordered using this bid. • Technology: Cameras, Radios, Projector Screens, Sounding Systems, Computers and Peripherals, Copiers, Printer, etc. • Furniture: Tables, Chairs, Desks, Bookcases, etc. • Security Systems • Equipment: Athletic Equipment, Culinary Equipment, Smallwares Supplies and Equipment, Medical Equipment, etc. • Curriculum: Manipulatives, such as games, various shaped counters, blocks, dice, puzzles, rugs, dolls, dollhouses, etc. • Office Supplies and Teaching Supplies: Pencils, Staplers, Notebooks, Journals, Pens, Crayons, etc. • Art Supplies: Paint of any type, Canvas, brushes, paper of any type, crayons, etc. • Online Services: Online services and/or licenses that require any data sharing of student, teacher, and/or parent information that would require a Data Share Agreement or any online services that would require a Goods and/or Service Agreement. As well as, any other items not mentioned above that are not related to New and Used Books, Educational Materials and Other Related Materials. The School Board prefers the bidders to provide a firm fixed percentage (%) discount from prices listed on vendors website or web portal however, if a bidder is unable to provide a website or web portal, the bidder may provide a firm fixed percentage (%) discount from the vendors most current catalog(s), CD(s), printed price sheets(s), or local in store pricing. Firm Fixed percentage discounts shall be applied to all items on the preferred vendor's website/web portal or from bidder's most current catalog(s), printed price sheet(s) or local in store pricing if website/web portal is not available. Bidder should not provide or include fixed percentage discounts from other School Board bid awards or from Florida State Contracts or any other awarded contract. The School Board reserves the right to bid separately any item if deemed to be in the best interest of the District. Unless a change is deemed to be in the best interest of the School Board, there shall not be any discount adjustments during the term of this bid and any possible renewals. All fixed percentage discounts shall remain firm throughout the term of this bid and any possible renewals. Sales promotions involving greater price reductions than bid may be conducted for a specified lesser period and made available to the School Board and other governmental agencies within the State of Florida. The School District currently has a bid in place that provides discount pricing that meet or exceeds the current State of Florida contract pricing and therefore, it is in the best interest of the District to issue this bid. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing agreements and state term contracts available under §287.056, Fla. Stat. (2024) was conducted to determine if their use would be economically advantageous to the District.