Network Infrastructure Bid

Lakeview Public Schools in St. Clair Shores, Michigan issued a Request for Bid (RFB) for a comprehensive Network Infrastructure System (NIS) project spanning seven school buildings: Lakeview High School, Jefferson Middle School, Ardmore Elementary, Greenwood Elementary, Harmon Elementary, Princeton Elementary, and Wheat Educational Campus. The procurement requires the provision and installation of enterprise-grade Ethernet network switches (core, aggregation, and edge), wireless network controllers, 311 dual-radio access points (273 802.11ac Wave 2 and 38 802.11ax units), 27 uninterruptible power supplies, wireless network bridges for the athletic stadium, comprehensive site survey services, testing, documentation, and training. Successful vendors must be manufacturer-authorized resellers with a minimum of five years of experience in the specific equipment and software proposed, hold manufacturer certifications, and provide 24/7 support with next-business-day onsite response during the first 12 months of operation. Training must include a minimum of eight hours each for hardware maintenance/troubleshooting and network management, with additional onsite support during September online testing dates. The pre-bid vendors' meeting was scheduled for January 27, 2020, at 8:30 AM at Lakeview High School, with vendor questions due by January 31, 2020, and final bids due March 6, 2020, at 1:00 PM (later amended to 2:00 PM per Addendum #1). The anticipated contract award date was March 18, 2020, with project start on April 1, 2020, cutover on July 31, 2020, and completion by August 14, 2020 (later amended to July 15, 2020 per Addendum #1). All pricing must remain firm throughout the contract duration with no increases permitted, and the contract is conditioned entirely upon Lakeview Public Schools receiving written approval for E-Rate funding from the Universal Service Administrative Company (USAC) for FY2020.

The procurement documentation does not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. Bidders must comply with Lowest Corresponding Price (LCP) requirements and submit sworn and notarized certification statements regarding familial relationships with school board members and Iran Economic Sanctions Act compliance as required by Michigan Public Acts 232 of 2004 and 517 of 2012. Vendors must submit USF Service Provider Identification Numbers (SPIN) and provide a 5% bid guarantee bond at proposal submission, with successful vendors subsequently required to furnish Labor and Materials and Performance Bonds valued at the full contract amount. The district specified that Cisco switches serve as the district standard, with Aruba approved for wireless equipment, and APC-basis UPS units are required in all Main Distribution Frame (MDF) and Intermediate Distribution Frame (IDF) closets, indicating integration with existing infrastructure standards. A 10% retainage will be withheld until final acceptance and approval of all work, testing results, documentation, and as-built drawings. The specific contract value or budget range is not disclosed in the available procurement documents, as all pricing is bid-dependent and contingent upon E-Rate funding approval and potential reductions to contract amounts, services, or scope based on final E-Rate funding levels.