NEJCRFQ-240002 Walker Hall HVAC Chiller Replacement/Elevator

The State of Colorado Office of the State Architect, on behalf of the Colorado Department of Higher Education and Northeastern Junior College in Lincoln County, is procuring architectural and engineering (A/E) professional services for the Walker Hall HVAC Chiller Replacement and New Elevator Installation project using a Design/Bid/Build delivery method. The scope of work includes replacing an existing HVAC chiller installed in 1971 that serves the addition portion of Walker Hall (original structure built in 1955 with a 1973 addition) and installing a new five-stop elevator with front and back opening doors providing access to basement, first, and second floors of both sections of the building. The selected A/E firm will be responsible for providing comprehensive professional services across multiple phases: pre-design, schematic design, design development, construction documents, bidding phase support, contract administration, and post-construction services. Deliverables include furnishing construction documents in electronic format for distribution to prime contractors and subcontractors, coordinating with the State's Code Review Agent to obtain a Letter of Compliance verifying code compliance prior to contract execution, and providing contract document support throughout construction. Required qualifications include retention of licensed or registered professionals for the project duration, demonstrated experience with similar HVAC and elevator installation projects, competent project team composition, established budget and quality control methodologies, and proximity to or market knowledge of the project location. Evaluation criteria are weighted across preliminary selection and oral interview stages, with ratings assigned on a scale of 0 to 5, assessing project team composition and experience, firm and team capabilities, prior project experience, project approach methodology, and local market knowledge. Key dates include a mandatory pre-submittal conference and facility tour on July 24, 2023, at 10:00 a.m. at Walker Hall Room 101 in Sterling, Colorado; three copies of submittals due August 17, 2023, by 2:00 p.m. MST; oral interviews anticipated during the week of August 28, 2023; contract negotiations projected to begin September 4, 2023; and A/E professional services and construction anticipated to run from February 2024 through September 2024.

The procurement documents do not specify set-aside designations or restrictions limiting participation to particular types of organizations or disadvantaged enterprises. No incumbent contractors or current vendors are identified in the solicitation materials. The A/E agreement incorporates the State of Colorado's standard contract terms and conditions (Form SC-5.1), which require selected firms to maintain specified insurance coverage including Commercial General Liability ($1,000,000), Automobile Liability ($1,000,000), Workers' Compensation per statutory requirements, and Professional Errors and Omissions liability with minimum coverage ranging from $250,000 to $2,000,000 depending on the Fixed Limit of Construction Cost. All design services and construction documents must comply with approved state building codes as verified through state-approved code review agents and are subject to Colorado law and State Controller approval. Compensation for A/E services is structured by design phase with specific fee allocations for each phase, monthly payments based on progress through properly executed Applications for Payment, and reimbursable expenses including additional document sets, authorized special consultant fees, data processing, travel within State/Federal per diem rates, and other approved expenses. The specific project budget, Fixed Limit of Construction Cost, and total award value are not detailed in the available solicitation documents and are to be established during contract negotiations following the oral interview process.