NEJC DQ-22001Mobile Learning Lab Trailer

Northeastern Junior College (NJC), a Colorado junior college institution located in Lincoln County, solicited competitive bids for the procurement and delivery of one mobile learning lab trailer to support its renewable energy program. The trailer is intended to transport and house educational materials and equipment to provide classroom environments throughout the local area. Mandatory specifications require the trailer to be towable by a standard pickup truck, equipped with three-phase 220 VAC power capability, measure between 24 and 40 feet in length, and be delivered within six months of contract award. Preferred specifications include internal storage, HVAC systems, LED lighting, work surfaces, generator and shore power capability, 110 VAC outlets, solar power capability, rear ramp door, side door, insulation, roof vent, and spare tire mount. Award was to be made on an all-or-none basis to the vendor deemed most advantageous based on cost, equipment conformity to specifications, and ability to meet the required delivery date. The original bid submission deadline was July 22, 2021, at 4:00 p.m. MDT, with submissions accepted via fax, mail, or email to the NJC Purchasing Office. However, the solicitation was cancelled on July 20, 2021, due to insufficient information and lack of specific details necessary for vendors to submit competitive bids, with the contracting entity planning to repost the opportunity within two to three weeks with enhanced documentation and more comprehensive specifications.

The solicitation encouraged participation from small businesses, women-owned businesses, minority-owned businesses, and service-disabled veteran-owned small businesses that were properly certified. All vendors were required to submit completed W-9 forms as part of their bid packages. The quoted price was required to be FOB Destination, with all shipping, handling, and delivery charges included and no additional fees permitted for packing, drayage, or other purposes. Pricing was to remain firm for 90 days from the bid submission date. Payment terms specified full payment within 45 days of receipt and acceptance of goods. NJC, as a state institution, is exempt from federal and state taxes. No specific budget range or award value was disclosed in the solicitation documents; however, the contract terms and conditions established by the State of Colorado applied to this procurement, including standard insurance requirements and compliance obligations for the winning vendor.