NEJC DQ-22001 MOBILE LEARNING LAB TRAILER

DOCUMENTED QUOTE

Date: July 14, 2021 (VSS Post Date) Bid Number: NEJC DQ-22001 Mobile Learning Lab Trailer

Return all Bids to:

Northeastern Junior College

Purchasing Office 100 College Avenue Sterling, CO 80751

Purchasing Agent:

Martha Gareis 970-521-6662

Bid Due Date: July 22, 2021

Bid Due Time: 4:00 p.m.

Quotes properly marked as to Quote No., and Date will be accepted via fax at (970) 522-4945 or by mail to Northeastern Junior College, Purchasing Department, WH 104, 100 College Ave, Sterling, CO 80751 on or before the submission deadline of 07/22/2021 @ 4:00 PM. Email will also be accepted at martha.gareis@njc.edu

MAILING NOTE: FAX NOTE: EXPRESS MAIL:

Northeastern Jr College Northeastern Jr College Northeastern Jr College Purchasing Office Purchasing Office Purchasing Office 100 College Ave Fax #: (970)522-4945 100 College Ave Sterling, CO 80751 Quote #: NEJC DQ-22001 Sterling, CO 80751 Quote #: NEJC DQ-22001 Quote #: NEJC DQ-22001

Please Note: Express Mail is only delivered in the afternoons. LATE BIDS WILL NOT BE ACCEPTED

NORTHEASTERN JUNIOR COLLEGE (NJC) IS SOLICITING BIDS FOR THE PURCHASE OF A

MOBILE TRAILER FOR THE RENEWABLE ENERGY PROGRAM PER SPECS BELOW. THE TRAILER WOULD BE

USED TO TRANSPORT AND HOUSE EDUCATIONAL MATERIALS AND EQUIPMENT NECESSARY FOR PROVIDING A CLASSROOM ENVIRONMENT AROUND THE LOCAL AREA. THE TRAILER MUST BE DELIVERED IN 6 MONTHS OR

SOONER FROM THE DATE OF THE AWARDED BID.

I. General Information

1. All questions regarding this bid must be directed to the NJC Purchasing Agent identified above.

2. Pricing to remain firm for 90 days.

3. A Purchase Order will be issued to the awarded Vendor. Vendor should review the PO Terms and Conditions attached to this bid.

4. Payments will be made in full after the services/goods have been received and accepted by Northeastern Junior

College. NET: 45 days.

5. The price quote must include all shipping, handling, and delivery charges to Northeastern Junior College and be

FOB Destination. No additional charges for packing, drayage, or any other purpose will be allowed.

6. The quoted price shall be exclusive of any Federal or State Taxes from which NJC is exempt.

7. Awarded vendor will contact the department prior to delivery to make arrangements for installation/shipping, delivery and off-loading items. If you are using a third party for the delivery, vendor must make arrangements to meet the delivery truck and off-load the shipment.

8. Awards: Vendors must provide a quote on all items listed in this Documented Quote to be considered for award.

The Documented Quote will be awarded on an “all-or-none” basis.

9. This solicitation is published using the State of Colorado eProcurement website known as ColoradoVSS. Vendors are encouraged to register on ColoradoVSS in order to download solicitation documents and information including any amendments or modifications. During the solicitation process for this Documented Quote, all official communication with vendors will be via notices on ColoradoVSS. It is incumbent upon Vendors to monitor the ColoradoVSS carefully and regularly for any such postings. Vendors must be registered on ColoradoVSS to be considered responsive at the time of award of the response. ColoradoVSS and its registration information may found here: http://www.colorado.gov/VSS.

10. Bids must be in accordance with specifications set forth and subject to conditions herein and/or attached. All respondents are responsible for checking the ColoradoVSS system for award; no other notification will be provided.

11. NJC is required to have a W-9 on file for every company it does business with. Complete the W-9 located as the Attachment A.

12. Determinant Factor:

• Specifications are provided to identify the products required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute items.

Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to price, quality per specification, delivery date. Northeastern will award the quote deemed to be the most advantageous to Northeastern at the College’s sole discretions using the following criteria (for example):

• Cost

• Conformity of equipment bid to specifications

• Ability to meet Required Delivery Date

13. Quote Submission:

• Warranty Information – The successful vendor shall provide warranty support for the length of the warranty.

• Detailed product description with response to all specifications above in order. Bids received without a detailed response to all specifications will be considered non-responsive.

14. Quantities - NJC reserves the right to adjust quantities stated in this solicitation. Available funding versus prices bid may affect actual quantities ordered. NJC may choose to increase or decrease quantities stated in the documents depending on the circumstance. NJC is not obligated to place any order for a given amount subsequent to the award of this solicitation. NJC may use any stated estimated quantities in the award evaluation process. Estimated quantities do not contemplate or include possible additional quantities that may be ordered by other entities utilizing this contract. In no event shall NJC be liable for payments in excess of the amount due for quantities of goods or services actually ordered. NJC reserves the right to purchase additional goods and services at the same bid prices or lower within a reasonable period of time following award.

15. This DQ does not obligate NJC to pay any costs incurred in the preparation or the submission of such bids, or to purchase or contract for materials or services from such bids if not in the best interest of the State of Colorado and NJC.

16. INDEMNIFICATION. The vendor shall indemnify, save and hold harmless the State, NJC, its employees and agents, against any and all claims, damages, liability, and court awards including costs, expenses, and attorney http://www.colorado.gov/vss http://www.colorado.gov/VSS fees incurred as a result of any act or omission by the contractor, its employees, agents, subcontractor, or assignees pursuant to the terms of the contract.

17. Bids will be evaluated on vendor’s responsiveness to NJC’s needs and completeness of response requirements as outlined. Cost will be the main factor used in evaluating bids. Evaluation may also take into account payment terms, projected delivery dates, and any other pertinent factors.

18. Successful bidder(s) shall comply with the requirements of the bid. If a bidder fails to perform, NJC reserves the right to take remedial action including cancellation of the contract (with a 30 day written notice) for cause (default). Cause is defined as failure to meet requirements of the written specifications and conditions, or correct deficiencies upon receipt of notice. Failure to maintain satisfactory performance after notice will be sufficient cause for immediate cancellation of the contract. In the event of default, NJC may make an award to the next lowest bidder or to re-bid at its discretion.

II. General Conditions:

1. All bids must be submitted on the quote form provided below: no substitute forms will be accepted. Quote form must be signed in ink by an individual with express authority to bind company.

2. Multiple bids will not be accepted. Each vendor is to submit one best offer bid.

3. NJC reserves the right to reject all bids and re-solicit at any time prior to contract start date. NJC reserves the right to cancel this bid in its entirety at any time without penalty NJC also reserves the right to reject any or all bids in part or in whole and to waive technicalities as allowed in the Procurement Rules. NJC reserves the right to make multiple awards from the bid if in the best interest of the State.

4. Each vendor shall furnish the information required; the unit price for each item bid must be shown; a total for each item bid must be entered; in case of error in extension, unit price prevails.

5. It is understood and agreed that the delivery date and/or date of installation after receipt of a contract/purchase order is the seller’s best offer. In its acceptance of any bid, NJC is relying on the promised delivery date and/or installation as material and basic to its acceptance, unless otherwise indicated. In the event of seller’s failure to deliver as and when promised, NJC reserves the right to cancel its acceptance order, or any part thereof, and seller agrees that NJC may return all or part of any shipment so made and may charge seller with any loss or expense sustained as a result of such failure to deliver as promised, not as a penalty but as liquidated damages.

6. In accordance with Procurement Code, CRS 24-103-207.5 titled Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

7. All prices and notations shall be printed in ink or type written on the bid documents. Illegible bids or writing shall be deemed non-responsive and will not be evaluated. A bid with missing or inconsistent information may be considered non-responsive and may not be evaluated. Do not qualify your bid nor alter the bid format. NJC will be the sole judge in determining the acceptability of an offer.

8. All Certificates of Insurance, as required, as state in the State of Colorado Solicitation Instructions/Terms and Conditions, must be on file in the College’s Purchasing Office.

9. A Contractor that operates as a sole proprietor hereby swears or affirms under penalty of perjury that the Contractor (i) is a citizen of the United States or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of CRS 24-76.5-101 et seq, and (iii) shall produce one of the forms of identification required by CRS 24-76.5-103 prior to the effective date of this Contract. Except where exempted by federal law and except as provided in CRS 24-76.5-103(3), a Contractor that receives federal or state funds under this contract must confirm that any individual natural person eighteen years of age or older is lawfully present in the United States pursuant to CRS 24-76.5-103(4) if such individual applies for public benefits provided under this contract. Attachment B

10. Contract performance outside of the United States or Colorado, 24-102-206. Prior to contracting or as a requirement for the solicitation of any contract from the State for services, as appropriate, any prospective vendor shall disclose in a statement of work where services will be performed under the contract, including subcontracts, and whether any services under the contract or subcontracts are anticipated to be performed outside of the United States or the State. If the prospective vendor anticipates services under the contract or any subcontracts will be performed outside the United States or the State, the vendor shall provide in its statement of work a provision setting forth why it is necessary or advantageous to go outside the United States or the State to perform the contract or any subcontracts. Attachment C

11. ILLEGAL ALIENS–PUBLIC CONTRACTS FOR SERVICES. CRS 8-17.5-101 and 24-76.5-101. The Contractor certifies that the Contractor shall comply with the provisions of CRS 8-17.5-101 et seq. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. The Contractor represents, warrants, and agrees that it

(i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise will comply with the requirements of CRS 8-17.5-102(2)(b). The Contractor shall comply with all reasonable requests made in the course of an investigation under CRS 8-17.5-102 by the Colorado Department of Labor and Employment. If the Contractor fails to comply with any requirement of this provision or CRS 8-17.5- 101 et seq., the State may terminate this contract for breach and the Contractor shall be liable for actual and consequential damages to the State. Attachment D

12. PERA. NJC is a Colorado PERA affiliated employer. Pursuant to Colorado SB06-235 and C.R.S. 24-51-1101(2), NJC is requiring the vendor to notify NJC’s Purchasing Office within fifteen (15) calendar days from the date of the contract if the services provided are being or are to be performed by a PERA retiree. Attachment E

13. Not all attachments are required to be returned with this offer. Please see the Vendor Response Sheet for indication which attachments must be returned with this form. Failure to include all required documents and forms will render an offer as non-responsive.

III. Required Product Specification:

This trailer will be used to transport and house educational materials and equipment necessary for providing a classroom environment around the local area. As such, proper storage for equipment, adequate space for classroom settings, and required electrical configuration are essential (all outlined in more detail below). NJC plans to have the trailer delivered within six (6) months of the award of this DQ. Vendors able to provide a similar product are encouraged to submit a quote.

The trailer must meet the following requirements:

1. Must be able to be pulled by a standard pickup truck and not a semi-trailer truck

2. Must have three-phase, 220 VAC power

3. Must be at least 24 ft. in length and under 40 ft. in length

4. Expected time of arrival, ETA, within 6 months

IV. Preferred Product Specification:

The trailer preferably would have the following specifications (or some of the following):

1. Internal storage (i.e. lower cabinets, overhead cabinets, etc.)

2. A/C and heating

3. Internal LED lighting

4. Work surfaces (i.e. desks, tables, counters)

5. Generator capability with shore power capability

6. 110 VAC outlets

7. Solar power capability

8. Rear ramp door

9. One side door

10. Insulated

11. Roof vent

12. Spare tire mount and tire

13. Shipping to NJC included with bid

V. Small, Minority, Local, Colorado, and Service-Disabled Veteran Owned Business

1. MWBE - It is the State’s goal to achieve maximum participation of minorities and women owned businesses in the procurement process. Accordingly, minority and women owned business enterprises are to be utilized whenever possible.

2. SDVOSB - In accordance with House Bill 14-1224, NJC reports on contracts with Service Disabled Veteran Owned Small Businesses (SDVOSB). Bidders who qualify as SDVOSB are requested to submit proof of certification with their response.

Northeastern Junior College

VENDOR RESPONSE SHEET

NEJC DQ-22001, DUE: 07/22/21, 4:00pm MDT Indicate your firm price for each of the following quantities.

(Prices must be FOB Destination)

Product Cost Total

24 ft. in length but under 40 ft.in length mobile learning lab trailer with above required specs and/or preferred specs.

Shipping/Freight must be included with final bid.

Other Costs: Please Detail

GRAND TOTAL

Items that Must Be Included with Bid:

1. Completed W-9 form attached to this bid Attachment A

Attachments B, C, D, & E are NOT required. You do not need to return these items.

Warranties: Please include information on additional or optional warranty offers which may exist beyond the standard manufacturer’s warranty. These additional warranties will not affect the final evaluation of the offer and will be considered apart from the offer made on the standard equipment.

********THE FOLLOWING MUST BE COMPLETED AND INCLUDED WITH BID********

Vendor Name Vendor Address Vendor Phone / Fax E-Mail Address Printed Name, Title Signature Contact Name, if different Contact Phone/Email Assured Delivery Date Payment Terms FOB Destination / Net 45 Using the Federal Government definition, does your company qualify as:

A Small Business Yes____ No____ A Woman Owned Business Yes____ No____ A Minority Business Yes____ No____ If Yes, State Ethnicity A Service Disabled Veteran Owned Small Business (SDVOSB) (If yes, provide certification)

Yes____ No____

Federal ID Number Are you a member of the ColoradoVSS System? Yes____ No____ VSS# ______________________

Attachment A

Form W-9 Substitute Form

State of Colorado 8-2007

Request for Taxpayer Identification Number and Certification

Give form to the requester. Do not send to the IRS.

Pr in t o r T yp e

Se e

Sp ec ifi c

In str uc tio ns o n pa ge

Name

Business name, if different from above

Check appropriate box:

Individual/ Sole Proprietor Corporation Partnership Other

Exempt from backup withholding

Address (number, street, and apt. or suite no.) Requester:

City, state, and ZIP code.

List Account number(s) here (optional)

Phone Number:

Part I Taxpayer Identification Number (TIN)

Enter your TIN in the appropriate box. For individuals, this is your social security number (SSN) However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3.

Social Security number

Note: If the account is in more than one name, see the chart on page 3 for guidelines on whose number to enter.

Employer identification number

Part II Certification

Minority and Women-owned Businesses (M/WBEs) Self Certification (Please check all boxes that apply)

In an effort to track levels of participation by women and minorities doing business with the State of Colorado, the following information is requested. Please indicate the appropriate category of ownership for your company. “Owned” in this context means a business that is at least 51 percent owned by an individual(s) who also control(s) and operate(s) it. “Control” in this context means exercising the power to make policy decisions. “Operate” means actively involved in the day-to-day management. If you business is jointly owned by both men and women or is a large publicly held corporation, please check the box labeled “Not Applicable.”

Gender Information:

□ Female-Owned □ Male-Owned □ Not Applicable

Owner Ethnicity Information

□ African American □ Asian/Pacific American □ White (non-Hispanic) □ Not Applicable

□ Hispanic American □ Native American □ Other: _____________________________

Small Business Information

Small Business (a business that is organized for profit, is independently owned and operated, and has 25 or fewer full time equivalent employees.)

□ Yes □ No

Sign Here

Signature of U.S. person ► Date ►

Attachment B

HOUSE BILL 1023 IDENTIFICATION REQUIREMENT

As required by C.R.S. 24-76.5-103

FOR SOLE PROPRIETOR’S ONLY (see paragraph II, 7)

PLEASE PLACE AN ENLARGED COPY OF ONE OF THE FOLLOWING IN THIS SPACE:

A valid state issued Driver’s License that is considered to be an official form of identification by the issuing state; or

A United States military card or a military dependents identification card; or

A United States Coast Guard Merchant Mariner Card; or

A Native American Tribal Document

Attachment C (For Use with Service Contracts)

VENDOR DISCLOSURE STATEMENT

Contract Performance Outside the United States or Colorado Colorado Revised Statute 24-102-206

To the extent the vendor has not disclosed the following information in the Statement of Work, this form shall be completed and returned to the contracting agency. This applies to all state contracts and solicitation for services executed after August 3, 2007.

Vendor Name: _____________________________________

Are any services under the contract or any subcontracts anticipated to be performed outside the United States or Colorado?

Yes No

If “Yes”, please complete the following three questions:

1. Where will the services be performed under the contract, including any subcontracts? (List country(ies) and/or state(s).)

2. What is the total percentage of contract performance outside US or Colorado?

3. Explain why it is necessary or advantageous to go outside of the United States or the State of Colorado to perform the contract or any subcontracts.

Not required for contracts to which the State is a party under:

• Medicare

• The “Colorado Medical Assistance Act”, Articles 4 to 6 of Title 25.5 CRS

• The “Children/s Basic Health Plan Act”, Article 8 of Title 25.5, CRS

• The “Colorado Indigent Care Program”, Part I of Article 4 of Title 25.5, CRS

Attachment D

STATE OF COLORADO

CERTIFICATION AND AFFIDAVIT

REGARDING ILLEGAL ALIENS

(Ref paragraph II, 9)

The Vendor, whose name and signature appear below, certifies and agrees as follows:

1. The Vendor shall comply with the provisions of CRS 8-17.5-101 et seq. The Vendor shall not knowingly employ or contract with an illegal alien to perform work for the State or enter into a contract with a subcontractor that knowingly employs or contracts with an illegal alien.

2. The Vendor represents, warrants, and agrees that it (i) has verified that it does not employ any illegal aliens, through participation in the Basic Pilot Employment Verification Program administered by the Social Security Administration and Department of Homeland Security, and (ii) otherwise shall comply with the requirements of CRS 8-17.5-102(2)(b).

3. The Vendor shall comply with all reasonable requests made in the course of an investigation under CRS 8- 17.5-102 by the Colorado Department of Labor and Employment. If the Vendor fails to comply with any requirement of this provision or CRS 8-17.5-101 et seq., the State may terminate work for breach and the Vendor shall be liable for actual and consequential damages to the State.

4. If the Vendor is a sole proprietor, the undersigned hereby swears or affirms under penalty of perjury under the laws of the State of Colorado that (check one):

___ I am a United States citizen, or

___ I am a Permanent Resident of the United States, or

___ I am lawfully present in the United States pursuant to Federal law.

I understand that this sworn statement is required by law because I am a sole proprietor entering into a contract to perform work for the State of Colorado. I understand that state law requires me to provide proof that I am lawfully present in the United States prior to starting work for the State. I further acknowledge that I will comply with the requirements of CRS 24-76.5-101 et seq. and will produce the required form of identification prior to starting work. I acknowledge that making a false, fictitious, or fraudulent statement or representation in this sworn affidavit is punishable under the criminal laws of Colorado as perjury in the second degree under CRS 18-8- 503 and it shall constitute a separate criminal offense each time a public benefit is fraudulently received.

CERTIFIED and AGREED to this ______ day of _________________, 20___.

VENDOR:

(Vendor Full Legal Name) FEIN or Social Security Number

Address:

BY: _______________________________________ __________________________

Signature of Authorized Representative Title

Attachment E