NEFSH Environmental Services (EVS)

The Florida Department of Children and Families, Northeast Florida State Hospital (NEFSH) in Macclenny, Baker County, is soliciting comprehensive Environmental Housekeeping Services (EVS) through a Request for Proposal issued April 17, 2026, with responses due July 14, 2026, at 2:00 PM and public opening on July 15, 2026. The procurement encompasses all staffing, equipment, and cleaning supplies necessary to provide janitorial and housekeeping services across 25 resident living areas, 61 office and support buildings, kitchen and dining facilities, programming service areas, and gymnasium facilities. Services must be delivered Monday through Friday from 7:00 AM to 3:30 PM with eight hours of daily coverage, supplemented by four hours of weekend and state holiday coverage, across a three-year initial contract term (December 1, 2026, through November 30, 2029) with a potential three-year renewal option. Key deliverables include employment of an on-site Housekeeping Site Manager with five years of supervisory experience and a bachelor's degree in environmental services, weekday and weekend supervisors, and sufficient staff to achieve performance standards of no more than three repeat deficiencies annually, 80 percent minimum satisfaction ratings for office areas, 80-90 percent Quality of Life ratings for resident living areas, and at least 95 percent delivery of required service hours. The Department will supply paper towels, toilet paper, hand soap, hand sanitizer, and trash liners, while the contractor must furnish all cleaning equipment, chemicals, and supplies subject to Department approval and Safety Data Sheet filing. Evaluation criteria include programmatic factors (maximum 460 points) covering executive overview, core team qualifications, service capability, project approach, and documentation of three similar projects completed within the past five years, combined with financial criteria (maximum 96 points) addressing cost competitiveness. A mandatory pre-solicitation meeting is scheduled for May 19, 2026, at 10:00 AM at NEFSH; written questions are due June 2, 2026, at 2:00 PM with Department responses posted by June 30, 2026; and the anticipated award posting date is October 5, 2026.

This procurement contains no specific set-asides restricting respondent eligibility; however, the Department encourages utilization of certified woman-owned, veteran-owned, and minority-owned business enterprises. The contract structure is a fixed-price arrangement with monthly service units and all-inclusive pricing covering the complete contract term, though specific dollar amounts are listed as "To Be Determined" pending final negotiations. Performance enforcement includes financial penalties ranging from 5 to 10 percent monthly invoice reductions for failure to meet performance targets, with corrective action plans required after three consecutive months of substandard performance and potential termination for cause upon 24 hours' notice. No incumbent vendor or current contractor information is provided in the solicitation documents. The contractor must ensure compliance with NEFSH policies, CARF standards, OSHA regulations, and healthcare facility infection control requirements, and all services are contingent upon legislative appropriation and fund availability. The contract incorporates comprehensive compliance requirements including federal regulations (2 CFR Part 200), Level 2 employment screening under Florida standards, HIPAA protections for protected health information, information security protocols, and mandatory incident reporting, with intellectual property rights and all purchased property reverting to the State upon contract completion.