AddNo03_DCF RFP 2526 061.pdf

This is Addendum No. 03 to Request for Proposal (RFP) 2526 061, issued by the Florida Department of Children and Families for Northeast Florida State Hospital (NEFSH) in Macclenny, Baker County, on October 6, 2026. The addendum amends the timeline for the Environmental Services (EVS) solicitation, which encompasses comprehensive janitorial and housekeeping services including all staffing, equipment, and cleaning supplies for 25 resident living areas, 61 office and support buildings, kitchen and dining facilities, programming service areas, and gymnasium facilities. The mandatory pre-solicitation meeting is scheduled for May 19, 2026, at 10:00 AM at NEFSH Building 1 located at 7487 South State Road 121, Macclenny, Florida 32063. Written questions must be submitted by June 2, 2026, at 2:00 PM, with the Department's responses posted by June 30, 2026. Proposals are due July 14, 2026, at 2:00 PM, with public response opening on July 15, 2026, at 2:00 PM via virtual meeting at https://meet.goto.com/654295517. The anticipated award posting date has been revised from October 5, 2026, to October 12, 2026. The contract term runs from December 1, 2026, through November 30, 2029, with a potential three-year renewal option, requiring Monday through Friday coverage from 7:00 AM to 3:30 PM with eight hours of daily service and four hours of weekend and state holiday coverage.

The RFP establishes a fixed-price arrangement with all-inclusive monthly pricing covering the complete contract term, though specific dollar amounts are designated as "To Be Determined" pending final negotiations. Evaluation criteria consist of programmatic factors (maximum 460 points) assessing executive overview, core team qualifications, service capability, project approach, and documentation of three similar projects completed within the past five years, combined with financial criteria (maximum 96 points) addressing cost competitiveness. The Department will supply paper towels, toilet paper, hand soap, hand sanitizer, and trash liners, while the contractor must furnish all cleaning equipment, chemicals, and supplies subject to Department approval. Performance standards include no more than three repeat deficiencies annually, 80 percent minimum satisfaction ratings for office areas, 80–90 percent Quality of Life ratings for resident living areas, and at least 95 percent delivery of required service hours, with financial penalties ranging from 5 to 10 percent monthly invoice reductions for failure to meet targets. No incumbent vendor information is provided, and the contract incorporates compliance requirements including federal regulations, HIPAA protections, OSHA requirements, and healthcare facility infection control standards. The procurement contains no specific set-asides but encourages utilization of certified woman-owned, veteran-owned, and minority-owned business enterprises. All services are contingent upon legislative appropriation and fund availability.