NC26-21 Janitorial Services SRO/DWR Trailer & Storage

The State of Utah Division of Purchasing, in collaboration with the Division of Wildlife Resources (DWR), is seeking a janitorial services contractor for a trailer and storage facility located in Cedar City, Utah. This Invitation for Bid (IFB) NC26-21 aims to secure a five-year contract for comprehensive custodial services covering a 1,250 sq. ft. trailer with office space and a 100 sq. ft. restroom in a storage facility. The contract requires weekly cleaning services, with some areas requiring monthly deep cleaning, and mandates that the selected vendor secure buildings, turn off lights, and report any security or maintenance concerns. A mandatory site visit is scheduled for Wednesday, September 17, 2025, at 11 AM MST, and attendance is required to submit a proposal. Evaluation will focus on identifying the lowest cost responsive and responsible vendor, with the contractor required to guarantee pricing for the first contract year. Key qualifications include providing all cleaning equipment, supplies, and soap refills, while the DWR will supply essential consumables like toilet paper, paper towels, and trash can liners.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with various state requirements, including anti-boycott certifications, restrictions on foreign entities, and technology procurement guidelines. Proof of bonding and insurance must be submitted with the bid, and contractors will need to verify employment eligibility of new employees through the Status Verification System. The contract has an estimated total budget of $24,000 for the entire five-year term, with monthly rates to be proposed by bidders. Vendors must maintain specific insurance coverages, including workers' compensation, commercial general liability, and commercial automobile liability insurance with defined minimum coverage limits. The procurement process allows for potential background checks and reserves the right to conduct vendor interviews. Payment terms are established at 30 days after receipt of a correct invoice, with potential interest provisions for delayed payments beyond 60 days.