Navarro College Custodial Services Ellis County Locations

Navarro College District is issuing a Request for Proposals (RFP 2602) for comprehensive custodial services across multiple Ellis County locations in Texas, with service delivery beginning September 1, 2026. The procurement encompasses routine cleaning of classrooms, offices, restrooms, common areas, and other campus buildings at approximately 138,404 square feet across six buildings located in Waxahachie (89,428 square feet in four buildings) and Midlothian (48,976 square feet in two buildings), along with periodic deep cleaning and floor maintenance performed five days per week during after-hours operations and major housekeeping projects during non-class periods such as carpet shampooing, window cleaning, and floor stripping and waxing. The contractor must provide all necessary equipment and cleaning supplies including vacuums, floor machines, cleaning solutions, waxes, and disinfectants compliant with CDC and EPA guidelines, while Navarro College will furnish toilet tissue, hand soap, trash bags, paper towels, and light bulbs. Required qualifications include appropriate insurance coverage (workers' compensation, public liability at $500,000/$500,000, property damage at $300,000/$300,000, and automobile coverage), bonding, current employee lists with background screening, three commercial references representing similar custodial contracts, and compliance with all federal, state, and local safety regulations including OSHA standards. Evaluation criteria are weighted as follows: 70% on purchase price and total project cost, 10% on supplier reputation and past performance including references, and 20% on relevant factors outlined in the scope of work and RFP specifications, following the "best value" standard under Texas Education Code Section 44.031(b). Critical dates include mandatory pre-bid meetings on April 14-15, 2026, with sessions in Corsicana (9:00 AM and 3:00 PM on Tuesday), Waxahachie (9:30 AM on Wednesday), and Midlothian (11:00 AM on Wednesday); the deadline for submitting questions is April 24, 2026, at 5:00 PM; and proposals must be submitted by April 29, 2026, at 3:00 PM with bid opening on April 30, 2026, at 10:00 AM (as corrected by Addendum #1), with proposals remaining valid for a minimum of 60 days following submission.

The solicitation does not identify specific set-asides or restrictions limiting responses to particular types of organizations, though all suppliers must comply with federal, state, and local laws including ADA requirements, antitrust laws, debarment status certification, franchise tax currency, equal opportunity employment provisions, and Executive Order GA-48 regarding foreign adversaries. No incumbent contractor information or current service providers are identified in the available documentation. The initial contract term runs for two years from September 1, 2026, through August 31, 2028, with Navarro College retaining the right to renew for up to three additional one-year terms contingent on satisfactory performance and mutual agreement. The contractor must designate a responsible representative available during all working hours via email, text, or cell phone and may be required to provide additional as-needed services beyond the base contract at separately submitted hourly rates for emergency custodial services, bloodborne pathogen clean-up, carpet cleaning and extraction, and general housekeeping. While specific budget or award values are not disclosed in the available documentation, vendors must submit total annual all-inclusive costs for each contract year covering all labor, supervision, equipment, and supplies, with pricing remaining firm for each year and representing complete costs for all campus facilities.