National Night Out Banners

The City of Orlando, located in Orange County, Florida, is pursuing a sole source procurement for National Night Out promotional banners through the National Association of Town Watch (NATW). The specific procurement involves 85 October Date banners priced at $57.00 each and 2,000 balloons at $0.30 each, with a total anticipated order value of $5,332.75. The solicitation, identified by sole source number S25-0530, was posted on July 31, 2025, with responses due by August 8, 2025, at 5:00 p.m. Eastern Time. NATW has asserted exclusive rights to produce National Night Out products, claiming federally registered trademarks for names, logos, themes, and artwork. The procurement is being managed by Senior Purchasing Agent Angela Thomas, who will accept alternative supplier submissions via email at angela.thomas@orlando.gov during a seven-calendar-day review period. Potential suppliers must demonstrate their capability to provide equivalent products and submit comprehensive product information, statements of qualifications, and operational capabilities.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The incumbent vendor, National Association of Town Watch, is presenting itself as the sole authorized producer of National Night Out promotional materials. The order will be processed for the City of Orlando Police Department, with the billing and shipping address located at 120 W. South St., Orlando, FL 32806. The procurement appears focused on a specific, branded set of promotional materials for the National Night Out event, with a relatively modest budget of $5,332.75. While the documents do not provide detailed integration requirements, the emphasis is on obtaining officially licensed and trademarked promotional items that maintain the authenticity and branding of the National Night Out event. The procurement process allows for potential alternative suppliers to challenge the sole source designation by demonstrating equivalent product capabilities within the specified seven-day window.