Napa Downtown Parking Structure Feasibility Study

The City of Napa is procuring professional services through a competitive Request for Proposal (RFP) for a comprehensive Downtown Parking Structure Feasibility Study. The project requires qualified individuals or firms to evaluate the feasibility of developing a new parking garage at two potential downtown locations: Lot A and the Cinedome Masterplan area (including a Napa Sanitation District-owned parcel). The study will consist of two phases, with Phase 1 (mandatory, 4-6 months) focusing on site and context analysis, parking demand assessment, up to three conceptual layout options per site with order-of-magnitude cost estimates, stakeholder engagement, and a preferred site recommendation at approximately 10% design level, while Phase 2 (optional, pending City Council direction) involves preliminary design documents at 30% design level, schematic drawings, engineering schematics, cost modeling, and funding strategy analysis. Deliverables include field assessments, demand analysis, conceptual layouts, targeted community outreach, presentations to City Council, and actionable recommendations to inform decisions on proceeding with construction. Respondents must submit proposals not exceeding 20 double-sided pages (excluding resumes, cover, and appendices) through the City's OpenGov procurement portal at https://procurement.opengov.com/portal/cityofnapa, with a final deadline of December 5, 2025, at 5:00 pm (an earlier November 28, 2025, deadline was referenced in some documents). A non-mandatory pre-submittal meeting was held on November 20, 2025, at 11:00 am, with a Request for Information deadline of November 21, 2025, at 5:00 pm. Interviews are tentatively scheduled for December 1-5, 2025, with Notice of Selection anticipated January 9, 2026, and contract Award Date also on January 9, 2026. Proposals must address a cover letter, general qualifications (15 points), relevant experience (15 points), proposed staffing with resumes (15 points), pricing and schedule reasonableness (15 points), proposed approach (10 points), responsiveness (10 points), references (10 points), and potential interview performance (10 points), for a total of 100 evaluation points. Qualified consultants must demonstrate expertise in parking structure engineering, site planning, cost modeling, urban design, and community engagement, with professional liability insurance maintained at a minimum of $2,000,000 and compliance with prevailing wage requirements where applicable.

The RFP does not specify set-aside designations for disadvantaged enterprises, small businesses, or minority-owned firms, maintaining this as an open, competitive procurement available to any qualified individual or firm. No incumbent vendor or current contractor information is identified in the procurement documents. The project will be funded through the City of Napa's municipal budget, with a combined total not-to-exceed budget of $200,000 for both Phase 1 and Phase 2, with Phase 1 identified as the highest priority. Pricing must be submitted as a total not-to-exceed cost broken down by task and deliverable, with respondents selecting either hourly billing rates or lump sum compensation structures, plus any authorized reimbursable expenses. The Services Agreement (Professional Services) template requires consultants to maintain Commercial General Liability insurance ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation as required by California law, and Professional Liability ($2,000,000 combined single limit with four-year extended reporting endorsement post-completion). All work product becomes the property of the City upon completion, and the City retains the right to terminate the agreement for convenience with written notice, with compensation limited to satisfactorily completed services through the termination date.