MUV's

The City of Santa Monica Police Department is issuing an Invitation to Bid (ITB) for the purchase and delivery of four new Multi-Utility Vehicles (MUVs), specifically 2025 Polaris GENERAL XP 4 1000 Premium vehicles in Super Graphite color with California specifications. The required accessories include vented hardcoat windshields, poly rear panels, dual-row spot light bars, and wire harnesses. The vehicles are intended for police operations including access to remote areas, community policing, all-terrain capability, and traffic control. Bidders must be authorized distributors for the offered equipment or provide documentation from an authorized distributor. Pricing must be submitted through the City's e-Procurement Portal (OpenGov) showing unit costs and extended prices for each line item, including base vehicles, accessories, installation, and freight on an F.O.B. destination basis. Key deadlines include a question submission deadline of April 27, 2026 at 3:00 PM Pacific Time, with responses posted by May 4, 2026, and bid submission deadline of May 11, 2026 at 3:00 PM Pacific Time. The contract requires delivery of all four MUVs within 150 days of Purchase Order issuance and includes a minimum one-year warranty. Award will be based on multiple criteria including price, quality, bidder capacity, delivery capability, financial resources, character and experience, and future maintenance ability.

The procurement documents do not specify set-aside designations or restrictions limiting responses to particular classes of organizations such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the documentation. The City retains the right to reject any or all bids, award to separate bidders on different items, and delete items as necessary. Required bid documents include compliance certifications, non-collusion declarations, and Oaks Initiative disclosures for contracts exceeding $25,000. The successful bidder will be required to provide a payment bond equal to 100 percent of the proposal amount, a certificate of insurance naming the City as additional insured, and obtain any necessary business licenses. Payment terms are net thirty (30) days from delivery and invoice receipt, with all prices firm for ninety (90) days from the bid opening date. Specific budget or award values are not disclosed in the available procurement documents.