Polaris_Photo.pdf

This is an Invitation to Bid (ITB) document from the City of Santa Monica Police Department for the procurement of four Multi-Utility Vehicles (MUVs). Specifically, the City seeks to purchase 2025 Polaris GENERAL XP 4 1000 Premium vehicles in Super Graphite color with California specifications, along with required accessories including vented hardcoat windshields, poly rear panels, dual-row spot light bars, and wire harnesses. The vehicles will support police operations including access to remote areas, community policing, all-terrain capability, and traffic control. The question submission deadline is April 27, 2026 at 3:00 PM Pacific Time, with responses posted by May 4, 2026. Bids are due May 11, 2026 at 3:00 PM Pacific Time. All four MUVs must be delivered within 150 days of Purchase Order issuance, and a minimum one-year warranty is required. Award will be determined based on multiple criteria including price, quality, bidder capacity, delivery capability, financial resources, character and experience, and future maintenance ability.

Pricing must be submitted through the City's e-Procurement Portal (OpenGov) showing unit costs and extended prices for base vehicles, accessories, installation, and freight on an F.O.B. destination basis, with all prices firm for ninety days from the bid opening date. Payment terms are net thirty days from delivery and invoice receipt. Bidders must be authorized distributors for the equipment or provide documentation from an authorized distributor. The procurement documents contain no set-aside designations or restrictions limiting responses to particular classes of organizations. No incumbent vendors or current contractors are identified. The successful bidder must provide a payment bond equal to 100 percent of the proposal amount, a certificate of insurance naming the City as additional insured, and obtain any necessary business licenses. Specific budget or award values are not disclosed in the available procurement documents. The City retains the right to reject any or all bids, award to separate bidders on different items, and delete items as necessary.