Mustang AFRC Landscaping/Lawn Care Beg 03-2025

The Oklahoma Military Department is seeking professional lawn, shrub, and tree maintenance services for the Mustang Armed Forces Reserve Center located in Mustang, Oklahoma, situated within Caddo County. The solicitation (EV00000651) covers comprehensive landscape maintenance across approximately 8.6 acres of improved grounds and 5.8 acres of semi-improved grounds. Required services include mowing, landscape plant maintenance, cleaning, trash removal, tree trimming/pruning, fertilization, weed control, and landscape pest control. Mandatory bidder qualifications include a current Pesticide Application License in the Ornamental and Turf Category, individual applicator/service technician licenses for all personnel, and comprehensive insurance certifications. The initial contract term runs from March 1, 2025, through February 28, 2026, with two optional one-year renewal periods. A mandatory pre-bid meeting was originally scheduled for February 20, 2025, but has been rescheduled to March 4, 2025, at 9:00 AM CST, with bid submissions due by March 18, 2025, at 2:00 PM CST through the Oklahoma Supplier Portal. Evaluation will be based on lowest and best value, with price being the primary determining factor.

The procurement appears to include opportunities for service-disabled veteran businesses, which must submit federal certification, proof of at least 51% ownership by service-disabled veterans, and verification of management control by service-disabled veterans. While no specific incumbent vendor is mentioned, the solicitation indicates a preference for local or Oklahoma-based businesses through various compliance requirements. Bidders must provide a single monthly rate for landscape maintenance and a per-application rate for pre/post emergent services, with no subcontracting permitted without prior written approval. The contract is funded through federal sources, which triggers additional compliance requirements including Davis-Bacon Act wage standards, EPA material recovery guidelines, and anti-lobbying certifications depending on the contract value. Although a specific budget range is not disclosed, bidders must include all travel expenses, shipping, packaging, and handling fees in their proposal. The state will exempt the contractor from state sales, use, and excise taxes, with payment terms set at NET 30 days, extendable to 45 days without penalty.