Musical & Orchestral Instruments and Accessories

Fulton County Schools (FCS) in Georgia is issuing Invitation for Bid (IFB) No. 173-26 to procure Musical & Orchestral Instruments and Accessories for 130 schools throughout the Fulton County Schools district. The procurement seeks qualified contractors to furnish new, first-class condition musical and orchestral instruments and accessories, with stringed instruments requiring shop adjustment and setup prior to delivery in compliance with National Association for Music Educators specifications. Bidders must provide a valid web address for an online catalog and maintain online cataloging for all items in the bid schedule, offer guaranteed minimum discounts on band and orchestral instruments and supplies that remain firm throughout the contract period, and submit all pricing on a firm net price, F.O.B. destination basis inclusive of delivery, unloading, installation, and insurance. The contract is structured as a requirements contract with a base performance period and four optional one-year renewal periods at FCS's sole discretion, with no guaranteed quantities. Digital bids must be submitted through Euna Procurement (Bonfire) by 2:30 p.m. EST on Tuesday, February 24, 2026, with questions due by 4:00 p.m. EST on Tuesday, February 10, 2026. Award will be made to the lowest price, responsive, and responsible bidder meeting specifications within appropriated funds available, and the contract will be supervised by Matthew Koperniak, Coordinator of Performing Arts. All goods must include a one-year warranty period from the date of acceptance, with nonconforming or defective products replaced at no cost to FCS within thirty days or refunded.

Bidders must comply with the Georgia Security and Immigration Compliance Act and submit three required immigration and security compliance documents with their bids, select one of three E-Verify or exemption options, and ensure all subcontractors are similarly registered and authorized. Contractors awarded under this solicitation must ensure criminal history background checks are performed on all employees prior to contract onset, coordinate with the FCS Department of Safety & Security, and acknowledge that FCS does not provide Workers' Compensation coverage and assumes no responsibility for contractor worker injuries or deaths. Bidders are required to submit a valid Fulton County business license and proof of current Georgia state business registration that must remain current throughout the contract term, provide minimum three references from school boards or similar-sized clients with comparable projects, identify all subcontractors with names, addresses, and utilization percentages, and disclose any previous contract defaults, bid denials, or litigation involving the bidder or predecessor organizations within the past ten years. The documentation does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, or current contractors, nor does it specify a particular award value or budget range for this solicitation.