3-Information Requested to Assist in the Determination of Responsibility.pdf
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- Attached to
- Musical & Orchestral Instruments and Accessories
- Solicitation number
- 173-26
- Issued by
- Fulton County, Georgia
About this file
This is a responsibility determination information request document issued by Fulton County Schools (FCS) in Georgia for qualified contractors to provide Musical & Orchestral Instruments and Accessories. The document outlines mandatory submission requirements that bidders must include with their bids to demonstrate organizational capability and responsibility for contract performance. Bidders are required to submit detailed information across four primary categories on separate sheets of paper, preferably typewritten, with failure to provide complete and accurate responses resulting in bid rejection.
The responsibility determination requirements mandate that bidders provide: (1) company history and organizational structure, including a cover letter with corporate headquarters and local office contact information, designated primary contact and project manager names, company background, management organization details, permanent staffing by discipline, project coordination structure, partnership or incorporation details, name change documentation if applicable within the past five years, a valid Fulton County business license, and proof of current Georgia state business registration with acknowledgment that these documents must remain current throughout the contract term; (2) a minimum of three references from school boards or similar-sized clients for comparable projects, including names, addresses, contact persons, email addresses, and toll-free phone numbers; (3) identification of all subcontractors with names, addresses, and utilization percentages; and (4) disclosure of any previous contract defaults, bid denials, or litigation involving the bidder or predecessor organizations within the past ten years, including details of parties involved, civil action numbers, and matter explanations.
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Text version
INFORMATION REQUESTED TO ASSIST
IN THE DETERMINATION OF RESPONSIBILITY
Bidders shall provide the following information on attached sheets; this information shall be submitted with the bid in the format specified. Provide the response, to each section of the information, on a separate sheet of paper, preferably typewritten, and attached to the bid at the time it is submitted. Failure to provide information requested in complete and accurate detail may result in rejection of the bid.
1. History and Organizational Structure of the Firm
Provide a cover letter introducing the company and including the corporate name, address and telephone number of the corporate headquarters and local office. The name and phone number of one individual who will be the company’s primary contact with FCS for contract negotiation and the name of the project manager. A brief history of the company and the present organizational structure of the firm describing the management organization, permanent employees by discipline, and this project’s coordination structure; if the firm is a partnership, indicate the name of all partners; if incorporated indicate where and when. If the Contractor has changed names or incorporation status within the last five (5) years, then please list all of such preceding organizations and a brief reason for the change. Bidder shall also provide a business license indicating that the Bidder can conduct business in Fulton County, Georgia. Further, Bidder shall provide documentation showing that the Bidder is properly registered to conduct business in the State of Georgia. Bidder acknowledges and agrees that any business license and registration must remain current for the duration of the contract and such documents are material term to this agreement.
2. References
List as references (names, addresses, contact persons, email, and toll-free phone numbers) a minimum of three (3) school boards or other clients of similar size and nature to FCS for which a project comparable to the scope of this project was completed.
3. Subcontractors
Indicate the names and addresses and degree of utilization of any and all subcontractors which would be used in the performance of this contract.
4. Previous Default
Indicate if you or any predecessor organization have ever defaulted on a contract or denied a bid due to non-responsibility to perform. If so, provide the facts and circumstances. If your firm or any successor organization is now involved in any litigation or in the past ten (10) years have been involved in litigation with owners, please list the parties to the litigation, the civil action number and a brief explanation of the matter.
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