Museum Artifact Moving and Storage

Collier County, Florida, through its Museum Division, is seeking a professional moving and storage services vendor for museum artifacts across five county museum locations: Collier Museum at Government Center, Museum of the Everglades, Immokalee Pioneer Museum at Roberts Ranch, Naples Depot Museum, and Marco Island Historical Museum. The procurement opportunity requires a specialized vendor capable of handling delicate historical artifacts, including a World War II era AT-6 airplane propeller, with specific operational requirements such as vehicles with air-ride and climate control, specialized packing materials safe for historical collections, and lift gate loading capabilities. The contract involves storing approximately 250 square feet of artifacts in climate-controlled space for 12 months and providing professional moving services at an hourly rate. The solicitation requires vendors to submit comprehensive documentation including a Certificate of Insurance, E-Verify Registration, Sunbiz Registration, and W-9 form. The proposal submission deadline is September 16, 2024, at 11:00am, with the contract structured as a one-time purchase requiring firm pricing. Vendors must meet extensive insurance requirements, including Workers' Compensation, Employer's Liability, Commercial General Liability, and Automobile Liability with specific coverage amounts.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract appears open to qualified vendors who can demonstrate specialized museum artifact handling capabilities and meet the comprehensive insurance and documentation requirements. While no incumbent vendors are identified, the solicitation suggests a need for vendors with significant expertise in museum artifact transportation and storage. The budget range is not explicitly stated, but the pricing structure includes monthly storage costs for 250 square feet of climate-controlled space and an hourly moving service rate. The contract will require vendors to navigate complex logistical and preservation challenges, including managing artifacts across multiple museum locations and ensuring environmental and security standards are maintained. Potential vendors should be prepared to provide detailed evidence of their technical capabilities, insurance coverage, and experience with handling fragile historical collections.