Museum_Artifact_Moving_and_Storage_(Addendum_#1_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

MUSEUM ARTIFACT MOVING AND STORAGE

Viviana Giarimoustas, Management Analyst II

Procurement Services Division

3295 Tamiami Trail,NAPLES, FL, 34112 viviana.giarimoustas@colliercountyfl.gov

(239) 252-4915

Quick Quote Title: Museum Artifact Moving and Storage

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Insurance Requirements Non-Contracted Services

C - Facility Report

1. QUICK QUOTE

Museum Artifact Moving and Storage

Release Project Date: August 27, 2024

Question Submission Deadline: September 5, 2024, 5:00pm

Response Submission Deadline: September 16, 2024, 11:00am

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Operations & Veterans Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Museum Artifact Moving and Storage

1. GENERAL

The Museum Division requires professional moving services by a Vendor with specialized experience in handling artwork, museum objects, film, and other fragile historical artifacts with unique environmental and security concerns. The Division also will need the ability to make an appointment to access its holdings.

1. MUSEUM LOCATIONS

a. Main Location

i. Collier Museum at Government Center

3331 Tamiami Trail East, Naples, FL 34112

b. Additional Locations

b. Museum of the Everglades

105 Broadway St., Everglades City, FL 34139

c. Immokalee Pioneer Museum at Roberts Ranch

1215 Roberts Avenue, Immokalee, FL 34142

d. Naples Depot Museum

1051 Fifth Avenue South, Naples, FL 34102

e. Marco Island Historical Museum

180 South Heathwood Drive, Marco Island, FL 34145

3. REQUIRED SERVICES

a. Storage and transport of museum artifacts within the County and to other designated institutions. The current number of artifacts requiring storage is approximately 250 SqFt of floor space.

b. Long-term storage of a World War II era AT-6 airplane propeller that measures approximately 9 ½ feet x

5’4” feet and approximately 300-500 lbs.

2. VENDOR REQUIREMENTS

1. Archival records, library materials, and historical artifacts must be packed or crated in a manner designed to avoid damage, disarrangement, or shifting during transport.

a. Crates, boxes, and packing materials must be safe for long-term storage of selected historical collections per professional museum standards.

b. All materials and methods used for the work will be approved in advance by the County.

2. The artifacts must be transported in vehicles equipped with air-ride, as well as climate control to avoid exposing the artifacts to elevated temperatures or humidity during transport.

a. If the artifacts cannot be unloaded on the same-day, vehicles must be able to maintain temperature control, or proposer must provide an alternate plan for maintaining temperature control in the event of a delivery delay.

3. The vehicles must also be equipped with a lift gate for loading, as ramps may not be used for materials requiring specialized handling, as determined by the County.

4. Museum holdings held in storage must be located in a temperature-controlled space.

5. Several times a year the museum will require pick up, storage, and delivery of crates belonging to other institutions. As part of this process, Section 10.26 through 10.48 of the American Alliance of Museums General

Facility Report must be filled out.

3. VENDOR RESPONSIBILITIES

1. Every Vendor crew must have at least one employee on site that can effectively communicate in English with the County staff and with the general public.

2. Vendor is responsible for any damage to County or third-party property caused by the Vendor or their employees. Restoration shall be made to the County’s satisfaction.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included https://apps.fldfs.com/bocexempt/

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Monthly storage cost for 250 Sqft climate-controlled space.

12 Each Month

2 Hourly Rate for moving services 1 Hourly

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Provide Certificate of Insurance with Warehouse Liability *

Insurance must include Warehouse Liability $1,000,000

*Response required

3. Provide copy of E-Verify Registration*

*Response required

4. Provide Proof of Sunbiz Registration*

*Response required

5. Provide W-9*

*Response required

6. Complete and upload Facility Report*

Facility Report is attached to the Quick Quote

*Response required