Multimedia Equipment

The University of Central Florida (UCF) has issued an Invitation to Bid (ITB) solicitation for the procurement of multimedia equipment, systems, and associated accessories. The purpose is to establish an agreement/contract with manufacturers, large resellers, and authorized dealers to furnish quality equipment and services at the lowest price. The ITB covers a wide range of product categories, including control systems, audio equipment, video switchers, signal distribution, touch panels, conferencing equipment, monitoring software, lighting, cables/connectors, cameras, wireless content sharing, and AV back boxes/infrastructure. Interested parties must submit bids by May 17, 2024, at 2:00 PM EST, identifying discounts off the Manufacturers' Suggested Retail Prices (MSRP) for each product category. Bids will be evaluated based on the largest average percentage discount from MSRP, with the ability to make multiple awards per lot. The initial contract term is from July 1, 2024, to June 30, 2025, with the option to renew up to 5 years or twice the length of the original term.

This contracting opportunity is open to the State of Florida, specifically Orange County and the City of Orlando. UCF reserves the right to award a lot if all product categories are not responded to, if it is determined to be in the best interest of UCF. The contract may include any new products added to the manufacturers' product lines during the life of the agreement, and pricing terms allow for adjustments due to market volatility. Delivery will be FOB destination with liftgate service and inside delivery, and all transportation charges prepaid. UCF has not provided any information about set-aside designations, incumbent vendors, or budget ranges for this procurement.