Addendum ITB2023-12MCA_FINAL.pdf

ADDENDUM

IMPORTANT DOCUMENT – INVITATION TO BID ADDENDUM

ITB NUMBER: 2023-12MCSA OPENING DATE & TIME: May 10, 2024; May 17, 2024; 2:00PM

ITB TITLE: MULTIMEDIA EQUIPMENT

ADDENDUM NUMBER: 1 ADDENDUM DATE: May 1, 2024

The purpose of this addendum is to:

• Answer questions asked during the open q/a period.

• Provide a “REVISED BID SHEET”. Suppliers must include the Revised Bid Sheet in with their bid. Failure to submit the REVISED BID SHEET may result in rejection of your bid.

• Extend the submission due to May 17, 2024, at 2:00PM

• Revision to the ITB Delivery Clause, #4, to add, ““Unless otherwise specified, all shipments are to be shipped with liftgate service and inside delivery, FOB destination, with all transportation charges prepaid and title transferring to the university at time of delivery”.

• Revision to Award clause, #8. Add, “UCF reserves the right to award a lot if all product categories are not responded to, if it’s determined to be in the best interest of UCF”.

PLEASE ACKNOWLEDGE RECEIPT OF THIS ADDENDUM AND RETURN IT WITH YOUR SUBMITTAL. FAILURE

TO SIGN AND RETURN WITH YOUR SUBMITTAL COULD RESULT IN REJECTION OF YOUR BID.

BIDDERS SIGNATURE PRINT OR TYPE BIDDER’S NAME

COMPANY NAME EMAIL ADDRESS

1. Question submitted by Crestron manufacturer rep: We were looking at your bid and the categories and want to help with modifying them to help maximize UCF’s discount for the bid. Please see my notes below regarding the categories and possible model exceptions.

Current Category Recommended Category Recommended

Additional Category Any additional exceptions

Control Systems Control Systems Audio Equipment/ Processors

Audio Equipment/ Processors

Switchers Video Switchers Signal Distribution Signal Distribution Touch Panels Touch Panels Conferencing Equipment Conferencing Equipment Monitoring Software Monitoring Software (XIO

Cloud)

Lighting Lighting Cables/Connectors Cables/Connectors Cameras 1 Beyond Cameras Huddly Cameras Wireless Content Sharing Wireless Content Sharing AV Back Boxes/Infrastructure

AV Back Boxes/Infrastructure

Network Switches Crestron Network Switches Netgear Network Switches

CEN-SWPOE-

N/A Yale Locks

UCF Answer: All above category changes are acceptable and have been added to the REVISED BID SHEET. See page 6 for reference.

2. Question submitted by Panasonic manufacturer rep. Would you consider adjusting the categories for Panasonic to the following?

Large Projection: 3 CHIP DLP Installation Projection: 1 CHIP DLP Classroom Conference room: 3 CHIP LCD Projection PTZ Cameras Pro and Premium Series Studio Cameras Displays Audio equipment/ microphones Video Wall

UCF Answer: All above category changes are acceptable and have been added to the REVISED BID SHEET. See page 6 for reference.

3. Question submitted by Newline manufacturer rep. I was hoping to get the rest of Newline’s product categories added. The bulk of my sales at Newline is with the non-touch displays we now carry.

We have commercial displays and direct view LED’s. Are we able to get these added to the proper categories?

TT-5523NT-PLUS 550NT+ 4K LED Commercial Display (No Touch) w/ USB-C

TT-6523NT-PLUS 650NT+ 4K LED Commercial Display (No Touch) w/ USB-C

TT-7523NT-PLUS 750NT+ 4K LED Commercial Display (No Touch) w/ USB-C

TT-8623NT-PLUS 860NT+ 4K LED Commercial Display (No Touch) w/ USB-C

TT-9823NT-PLUS 980NT+ 4K LED Commercial Display (No Touch) w/ USB-C

STV-4324 43" STV Smart TV, UHD 4K, Built in Wifi, Digital Signage Capable

STV-5524 55" STV Smart TV, UHD 4K, Built in Wifi, Digital Signage Capable

STV-6524 65" STV Smart TV, UHD 4K, Built in Wifi, Digital Signage Capable

STV-7524 75" STV Smart TV, UHD 4K, Built in Wifi, Digital Signage Capable

STV-8524 85" STV Smart TV, UHD 4K, Built in Wifi, Digital Signage Capable

STV-9824 98" STV Smart TV, UHD 4K, Built in Wifi, Digital Signage Capable

DV-12023HD Direct View LED 120" All-In-One Panel

DV-15023HD Direct View LED 150" All-In-One Panel

DV-18023HD Direct View LED 180" All-In-One Panel

UCF Answer: All above category changes are acceptable and new categories have been added to the REVISED BID SHEET for Newline. See page 6 for reference.

4. Harman is pleased to offer UCF the full offering of brands we have under our umbrella. I would like to request that UCF graciously consider AMX and AKG to be added to the allowed brands list. This would give us AMX, JBL, Crown, BSS and AKG.

AMX:

Control System Audio Equipment/Processors Switchers Signal Distribution Touch Panels Conferencing equipment Monitoring Software Lighting Cable/Connectors Cameras Wireless Content sharing Av Back Boxes/Infrastructure

Network Switches

AKG:

Microphones Audio Equipment

UCF Answer: UCF Answer: All above category changes are acceptable and have been added to the REVISED BID SHEET. See page 6 for reference.

4. Would you please consider revising the Epson projector categories to reflect these separate lines?

XGA projectors WXGA projectors 1080p projectors WUXGA projectors 4K projectors

Note: The Epson document camera category needs no changes

UCF Answer: Please see “Revised Bid Sheet”, page 6. At the recommendation of the EPSON manufacturer representative, the following categories have been revised and are included on the revised bid sheet.

Fixed lens projectors, PowerLite (L), Laser, Up to-7,000 lumens Interchangeable lens projectors (EB-PU), Laser, 4Ke resolution, 6,000-8,500 Interchangeable lens projectors (EB-PU), Laser, 4Ke resolution, 10,000-16,000 Interchangeable lens projectors (EB-PU), Laser, 4Ke resolution, 20,000-30,000 Interchangeable lens projectors (EB-PQ), Laser, Native 4K resolution, 8,000-20,000 Lens options Document Cameras

5. Would you consider making the following change in verbiage to the bid Introduction section, Item 4- Freight Terms?

Change to “Unless otherwise specified, all shipments are to be shipped with liftgate service and also inside delivery, FOB destination, with all transportation charges prepaid and title transferring to the university at time of delivery”. The balance of the paragraph needs no changes.

UCF Answer: Yes, the bid doc language will be amended to include the above. Since consolidating warehouse operations with the IT warehouse, a lift gate is required for most deliveries.

6. One of the listed brands in the bid sheet is "Avermedia". Does UCF consider Aver and Avermedia two separate brands or the same brand for the purposes of the contract?

UCF Answer: AVer and AVermedia are considered two different brands. We understand there is some overlap however.

Aver: https://www.averusa.com/ https://www.averusa.com/

AverMedia: https://www.avermedia.com/

7. Regarding Audio-Technica: the company has two divisions, one for consumer audio and another for commercial audio. Is UCF looking for discounts on the consumer products, commercial audio, or both?

a. If both, would it be possible to create a new category for Conference Audio?

UCF Answer: Commercial Audio should be considered for this bid.

8. Unless otherwise mentioned, do the product categories include the parent category as well as accessories/peripherals?

a. Example: An Atlona 7" Velocity Touch Panel can be purchased as a standalone product, but several mounting options are also available to purchase separately.

b. In this example, would the hardware accessories be included under the category "Touch Panels"?

UCF Answer: Product categories should include the parent category(s) and a separate category for accessories/peripherals in case there is a variance in discount levels regarding accessories and peripherals. However, the discount for Accessories/Peripherals is being requested for documentation purposes but will not be included in the award calculation.

9. In Section 8, it mentions the award is anticipated to be to a primary and secondary vendor, but also reserves the right to make multiple awards per Lot. Can you provide more details on how the awards will be determined for each Lot?

UCF Answer: Primary and Secondary awardee will be determined by the largest average percentage discount from Manufacturer’s Suggested Retail Price per lot/brand. Discount for Accessories/Peripherals is being requested for documentation purposes but will not be included in the award calculation.

10. Can you provide any guidance on the expected spend or estimates for the types and quantities of equipment that may be purchased under this contract?

UCF Answer: UCF does not have the ability to break out the spend by the categories listed in the bid, but the total amount spent under the previous multimedia agreement for the period of 1/1/22

– 12/31/23 is below. This is an approximate amount. Future spend will vary depending on budget allocations.

January 1, 2022 – December 31, 2022: $4,663,475

January 1, 2023 – December 31, 2023: $2,615,301 https://www.avermedia.com/

REVISED BID SHEET

Respondents must submit the revised bid sheet with their bid. Failure to utilize the revised bid sheet may, in UCF’s sole discretion, result in rejection of your bid.

PERCENTAGE DISCOUNT OFF MANUFACTURER’S SUGGESTED RETAIL PRICE (MSRP)

As technology changes, the agreement resulting from this ITB will include any and all new products added to the manufacturers’ product line during the life of the agreement. Vendors are requested to submit bids identifying discounts off the Manufacturers’ Suggested Retail Prices

(MSRP).

This may include current technology not on identified in the bid, and any future technology that comes to market over the duration of the initial term of this contract. Bid Sheet is to be submitted with this ITB document. Winners of each manufacturer will be required to provide the latest and most up to date manufacturer’s catalog (digital copy preferred if possible) in order for the discount percentage to be accurately represented. Equipment and Accessories are to be shipped directly from the manufacturer or distributor.

**Discount for Accessories/Peripherals is being requested for documentation purposes but will not be included in the award calculation.

Categories highlighted in yellow are new/additions to the original bid sheet.

DISCOUNTED PERCENTAGE RATE BY MANUFACTURER LOT/BRAND

Brand Category Discount AKG Microphones Audio Equipment **Accessories/Peripherals APC Power

**Accessories/Peripherals AMX Control System Audio Equipment/Processors Switchers Signal Distribution Touch Panels Conferencing Equipment Monitoring Software Lighting Cable/Connectors

Cameras Wireless Content Sharing AV Back Boxes/Infrastructure Network Switches **Accessories/Peripherals Atlona Control System Audio Equipment/Processors Switchers Signal Distribution Touch Panels Conferencing equipment Monitoring Software **Accessories/Peripherals Avermedia Signal Capture Microphones Cameras **Accessories/Peripherals AVFI furniture Furniture **Accessories/Peripherals Audio Technica Microphone Audio Equipment **Accessories/Peripherals Barco Projectors Video Wall Video Equipment **Accessories/Peripherals Belden Cable/Connectors

Racks, Cabinets & Cable Management

**Accessories/Peripherals BlackMagic Design Signal Distribution Signal Capture Cameras **Accessories/Peripherals BSS Audio Equipment/Processors **Accessories/Peripherals Biamp Control System Audio Equipment/Processors Switchers Signal Distribution Touch Panels Conferencing equipment

Sound Masking Monitoring Software **Accessories/Peripherals Catchbox Microphones Audio Equipment **Accessories/Peripherals C2G (by Legrand) Cable/Connectors Signal Distribution Control System Audio Equipment/Processors **Accessories/Peripherals Christie Digital Projectors Video Wall Video Equipment **Accessories/Peripherals Chief Mounting Hardware **Accessories/Peripherals Cisco Conferencing equipment Network Switches **Accessories/Peripherals ClearOne Microphones Audio Equipment/Processors **Accessories/Peripherals Clear Touch Interactive Displays Mounts/Carts/Accessories Video Wall **Accessories/Peripherals Connectrac (By Legrande) Raceway Power **Accessories/Peripherals Crestron Control System Audio Equipment/Processors Video Switchers Signal Distribution Touch Panels Conferencing equipment Monitoring Software (XIO Cloud) Lighting Cable/Connectors 1 Beyond Cameras Huddly Cameras

Wireless Content sharing Av Back Boxes/Infrastructure Crestron Network Switches Netgear Network Switches

CEN-SWPOE-26

**Accessories/Peripherals Crown Audio Equipment/Processors **Accessories/Peripherals DaLite Projection Screens **Accessories/Peripherals Dell Computing Monitors Computing Accessories **Accessories/Peripherals Digital Projection Projectors Video Wall Video Equipment **Accessories/Peripherals Draper Projection Screens Mounting Hardware Projector lifts **Accessories/Peripherals Elite Screens Projection Screens **Accessories/Peripherals Elmo Projectors Document Cameras Interactive Displays Control Systems **Accessories/Peripherals Epiphan Signal Distribution Signal Capture **Accessories/Peripherals

Epson Fixed lens projectors, PowerLite (L), Laser, Up to-7,000 lumens

Interchangeable lens projectors (EB-PU), Laser, 4Ke resolution, 6,000-8,500

10,000-16,000

20,000-30,000

(EB-PQ), Laser, Native 4K resolution, 8,000-20,000

Lens options

Extreme Networks Network Switches **Accessories/Peripherals Extron Control System Audio Equipment/Processors Switchers Signal Distribution Touch Panels Conferencing equipment Network Switches **Accessories/Peripherals FSR AV Back Boxes/Infrastructure Signal Distribution Control Systems Cable/Connectors Switchers **Accessories/Peripherals Gefen Signal Distribution Switchers Cables/Adapters/Connectors **Accessories/Peripherals Heckler Furniture **Accessories/Peripherals Holosonics Audio Equipment **Accessories/Peripherals Hover Cam Document Cameras

Hubbell Cable/Connectors

Signal Distribution

Huddly Cameras **Accessories/Peripherals Intel Computing Computing Accessories **Accessories/Peripherals JBL Audio Equipment **Accessories/Peripherals Kensington Security **Accessories/Peripherals Kramer Control System Switchers Signal Distribution Audio Equipment Cable/Connectors Conferencing equipment **Accessories/Peripherals LG Displays/Television Monitors Video Wall

Liberty Cable/Connectors

Signal Distribution **Accessories/Peripherals Listen Technologies Assisted Listening **Accessories/Peripherals Netgear Network Switches **Accessories/Peripherals Logitech Conferencing equipment Cameras Computer accessories

Marshall Furniture Furniture

**Accessories/Peripherals Mersive Wireless Content sharing

Microsoft Computing

Monitors Computing Accessories Conferencing equipment **Accessories/Peripherals

Middle Atlantic Racks, Cabinets & Cable Management

Furniture Signal Distribution **Accessories/Peripherals Miller Millworks Furniture

Newline TV’s/ Displays Non-Touch Displays

TV’s/Displays STV Non-Touch Displays

Display walls / Direct View LED’s – DV Series

Touch Category - Z series Touch Category - Q series

Touch Category - QPro series

Touch Category - C series

Peerless Mounting Hardware **Accessories/Peripherals Planar Video Wall Displays/Television **Accessories/Peripherals Prowise Interactive Displays **Accessories/Peripherals PTZoptics Cameras Camera Accessories **Accessories/Peripherals RODE Microphones **Accessories/Peripherals QSC Control System Audio Equipment/Processors Switchers Signal Distribution Touch Panels Conferencing equipment Monitoring Software

RDL Audio Equipment **Accessories/Peripherals Samsung Displays/Television Monitors Video Wall Interactive Displays **Accessories/Peripherals Sanus Mounting Hardware **Accessories/Peripherals Sennheiser Microphones Audio Equipment **Accessories/Peripherals Sharp/NEC Displays/Television Projectors Video Wall Interactive Displays **Accessories/Peripherals Shure Microphones Audio Equipment **Accessories/Peripherals Sonic Shock Corp. Security **Accessories/Peripherals Sony Displays/Television Projectors Video Wall Interactive Displays Cameras Signal Distribution **Accessories/Peripherals Sound Control Technologies Signal Distribution

Spectrum Furniture

**Accessories/Peripherals T1V Wireless Content sharing **Accessories/Peripherals Tripplite Power Signal Distribution

Vaddio Cameras Signal Distribution **Accessories/Peripherals ViewSonic Displays/Television Projectors Monitors **Accessories/Peripherals West Penn Wire Cable/Connectors **Accessories/Peripherals WolfVision Document Cameras Wireless Content sharing **Accessories/Peripherals Yamaha UC Microphones Audio Equipment

Delivery will be _______ days after receipt of order.

F.O.B. delivered to UCF

Payment terms: ____________________________________________________________.

I certify that this bid is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a bid for the same materials, supplies or equipment and is in all respects fair and without collusion or fraud. The following information, including an authorized representative signature and witness, is required to be submitted with your bid in order to be considered for evaluation and award. The person signing below acknowledges and agrees with all proposed information as submitted and has the authorization of the said company to enter into a contractual agreement with the University for the purposes as proposed and as described herein. Please print below unless where a signature is required.

COMPANY NAME AUTHORIZED SIGNATURE

MAILING ADDRESS PRINTED NAME

CITY, STATE, ZIP CODE TITLE

PHONE NUMBER FAX NUMBER

EMAIL ADDRESS