Mulching and/or Transport of Yard Trash or Vegetative Debris

Putnam County Board of County Commissioners is soliciting sealed bids for Bid No. 25-10 to secure mulching services for yard trash and vegetative debris through the county's Sanitation Department. The procurement covers a three-year initial contract term from March 25, 2025, to March 24, 2028, with potential two additional two-year renewal periods. Contractors will be responsible for grinding yard trash into mulch pieces no larger than three inches, weighing processed materials, and managing approximately 1,500 tons of mulchable material per quarter at the Central Landfill. Bidders must submit one original hard copy, one duplicate copy, and a USB drive with PDF documentation by the bid deadline of March 10, 2025, at 2:00 pm EST, with a public bid opening immediately following. Key qualification requirements include providing $1,000,000 in general liability coverage, workers' compensation insurance, and business auto liability. A non-mandatory site visit was scheduled for February 19, 2025, at 10:00 AM at 140 County Landfill Road in Palatka, Florida.

The solicitation does not specify specific set-aside designations for disadvantaged enterprises, but does indicate local preference considerations will be applied in accordance with Putnam County Ordinance 2018-20. Two vendors submitted bids: Belcorp Inc. and Consolidated Resource Recovery, with Belcorp offering the lowest rate at $12.50 per ton compared to Consolidated's $23.13 per ton. The estimated project budget is $80,000, and a bid bond of $2,530.00 (representing 5% of average spend from the last three years) is required. Historical data shows 18,112.78 total tons of yard trash mulched over 2022-2024, with incoming volumes ranging from 4,965.39 to 6,401.21 tons annually. The county reserves the right to accept or reject any bid, and the intent to award is subject to a protest period ending March 13, 2025, at 4:00 PM EST. The current contract pricing was previously $8.50 per ton for mulching, with no additional transport pricing included in the new solicitation.