MSI - Mattress Components - Ticking, Batting, Cores

The State of Michigan Department of Technology, Management and Budget, on behalf of the Michigan Department of Corrections (MDOC) and Michigan State Industries (MSI), issued Request for Proposal No. 210000000908 to procure mattress components for correctional facilities. The solicitation seeks bids for three primary product categories: mattress and pillow ticking fabrics (seven fabric items with specifications including vinyl/polyester laminates, nylon backings, and antimicrobial treatments), mattress batting (cotton felt material), and mattress cores (polyester fiber). Bidders must be either manufacturers or authorized distributors of the specified products and must provide evidence of required testing certifications, including 16 CFR 1632 for ticking, CAL 117 and ASTM D5238-98 for batting, and CAL TB 117 for cores. The RFP was issued on February 8, 2021, with an original proposal deadline of February 24, 2021, which was extended to March 3, 2021, at 1:00 p.m. Eastern Standard Time via Amendment No. 1; the deadline for bidder questions was February 12, 2021, with answers posted on February 19, 2021. Evaluation of proposals occurs in two steps: technical evaluation based on vendor questionnaire responses (30 points) and statement of work compliance (70 points), with product certification on a pass/fail basis; proposals scoring 80 or more points advance to price evaluation. The anticipated contract begin date is April 14, 2021, with a three-year initial term (April 14, 2021, through March 31, 2024) and potential for up to five additional one-year renewal periods at the State's discretion.

The RFP contains no specific set-aside designations for disadvantaged enterprises; however, the State expresses a preference for products manufactured in the United States and will consider this preference as part of the best value determination. No incumbent vendors or current contractors are identified in the solicitation documents. The contract specifies firm F.O.B. destination pricing with all transportation charges included in unit prices for the initial three-year term, and the State estimates transition costs of $38,590.75 while reserving the right to conduct price negotiations. Deliveries are restricted to specific days and times at the G. Robert Cotton Correctional Facility in Jackson, Michigan, with mattress batting and cores requiring 48-hour LEIN clearance notification prior to delivery. The State reserves the right to award contracts in whole or in part to responsive and responsible bidders offering the best value and may award to multiple vendors by product category; the procurement is structured as an indefinite-quantity contract with no guaranteed minimum quantities. The pricing schedule indicates estimated usage over the three-year term of 180,000 linear yards of ticking fabric, 22,200 mattress core units across six different specifications, and 180,000 pounds of batting material, though no specific budget allocation or award value is disclosed in the RFP documents.