MPSCS - Shelter Site Weed Control

The State of Michigan Department of Technology, Management & Budget is soliciting proposals through RFP No. 180000002826 for weed control and vegetation management services at 213 Michigan Public Safety Communications System (MPSCS) radio tower and shelter sites across 54 Michigan counties over a three-year contract period. The procurement requires contractors to provide chemical weed control and chemical brush control services on an as-needed basis, with application expected once annually and coverage lasting a minimum of one full year. Bidders must be certified commercial applicators licensed to apply fertilization and weed control products in compliance with Michigan law and must submit detailed cost proposals on a per-site basis for Years 1, 2, and 3, including material and labor costs. Key deliverables include submission of a comprehensive project plan within 30 calendar days of contract execution, attendance at a mandatory kick-off meeting, bi-weekly status updates to MPSCS Site Maintenance, and establishment of check-in/check-out procedures with the 24/7/365 Network Communications Center. The contractor must maintain a toll-free customer service line staffed during business hours (8 a.m. to 5 p.m. EST) and perform work during normal State hours (Monday-Friday, 7 a.m. to 6 p.m. EST) with flexibility for evening and weekend work as needed. The State posted the solicitation on June 22, 2018, with written questions due by June 20, 2018 at 12:00 p.m. Eastern Time (answers posted same day by 4:00 p.m.), and proposals due June 26, 2018 at 12:00 p.m. Eastern Time through the electronic submission portal www.michigan.gov/SIGMAVSS in modifiable native format. Evaluation criteria include qualified disabled veteran (QDV) status under Michigan law, prior State performance, economic impact to Michigan, total cost of ownership, and overall pricing, with awards made to the responsive and responsible bidder offering the best value.

The RFP does not specify set-asides for disadvantaged enterprises or minority-owned businesses; however, qualified disabled veteran (QDV) status is identified as an evaluation criterion that may provide preference consideration. No incumbent vendors or current contractors are identified in the procurement documents. Contractors must maintain comprehensive insurance coverage throughout the contract term, including Commercial General Liability insurance with minimum coverage limits of $2,000,000 for General Aggregate and Products/Completed Operations, $1,000,000 for Personal & Advertising Injury, and $1,000,000 per occurrence, with vehicle liability insurance required if motor vehicles are used in service delivery. The State of Michigan must be listed as an additional insured on all liability certificates submitted prior to purchase order issuance. Liquidated damages provisions apply for late or improper completion of work, assessed at $1,000 plus $50 per day for each day the contractor fails to remedy deficiencies. The contract value is not explicitly stated in the available documentation; however, contracts exceeding $500,000 require State Administrative Board approval, suggesting the potential award value may be substantial. Proposals are irrevocable and binding for 180 calendar days from submission, and all proposal information is subject to Michigan's Freedom of Information Act unless specifically designated as trade secrets or proprietary information.