FY27 Tree Inventory Health Assessment & Risk Evaluation RFP

The Michigan Department of Education is soliciting proposals under RFP 270000000295 for a tree inventory, health assessment, and risk evaluation at Camp Tuhsmeheta in Greenville, Michigan, with proposals due December 9, 2026. The source describes the assessment area as approximately 300 acres, though not all of it requires assessment. The contractor and State staff will jointly identify assessment zones covering buildings, gathering areas, recreation zones, roads, walkways, and forested areas.

Deliverables include a georeferenced tree inventory with unique identification numbers, GPS coordinates, species identification, condition ratings, risk classifications, photographs, and maintenance or removal recommendations, plus digital maps and summary reports for management planning. The contractor must submit an organizational chart naming personnel and subcontractors, hold a kickoff meeting within 30 calendar days of the effective date, and obtain approval of a written work plan before fieldwork begins. Key personnel must be on site from 9 a.m. to 3 p.m., are subject to State approval, and must respond to State inquiries within 48 hours. Digital deliverables must meet ADA accessibility standards, and data must be retained, disposed of, and retrieved in line with State obligations, including transfer to the Archives of Michigan.

The contract term runs January 6, 2027 through January 5, 2028, with up to five one-year renewals at the State's sole discretion. Pricing is firm for the term, with adjustments limited to documented changes in actual contractor costs. Required insurance includes $1 million per occurrence and $2 million general aggregate in commercial general liability, $3 million in professional liability, and $500,000 in employers liability, with insurers rated A- VII or higher by A.M. Best. Proof of insurance is due within ten business days of execution. Late or improper completion triggers liquidated damages of $5,000 plus $100 per day of non-compliance. Payment is made by electronic funds transfer after contractor registration in SIGMAVSS, with undisputed invoices payable within 45 days of receipt. Dana Worrall serves as Contract Administrator, and Jill Teegardin serves as Site Director and Program Manager.