Schedule A - MPSCS Weed Control.docx

Bidder must enter company name here

STATE OF MICHIGAN

Request For Proposal No. 180000002826 MPSCS – Weed Control Services

SCHEDULE A

STATEMENT

OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

Requiring on contractor to provide weed control at Michigan’s Public Safety Communications System tower locations.

SCOPE

MPSCS is looking for a 3 year Contract for:

Annual weed control services are needed for Michigan’s Public Safety Communications System (MPSCS) radio tower locations on an as needed basis. Desired application to be once annually with expected coverage to be no less than one full year of weed control after the application.

REQUIREMENTS

Must be certified commercial applicators and abide by all Michigan laws for application. Please provide a list of the materials you propose to use and a timeframe of when you will be able to complete the work. Contractor will be required to check-in and out at all MPSCS work sites with the 24/7/365 Network Communications Center as well as report all issues to the NCC. Contractor must provide cost per site for both chemical weed and chemical brush control. Brush control to be determined by the MPSCS on an annual basis. The MPSCS reserves the right to prioritize the order in which the sites are treated.

· Must be licensed too apply fertilization and weed control products

· Must be insured

1. General Requirements

1.1. Transition

N/A

1.2. Training

N/A

2. Acceptance

2.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities:

2.2. Final Acceptance

MPSCS Site Maintenance will immediately notify contractor of any application issues and possible maintenance of weed control.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint one individual, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 10 calendar days before removing or assigning a new Contractor Representative.

3.2. Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

3.3. Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST.

3.4. Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday, 7:00 a.m. to 6:00 p.m. EST, and possible night and weekend hours depending on the requirements of the project.

3.5. Key Personnel

N/A

3.6. Organizational Chart

The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

3.8. Security

The Contractor will be subject the following security procedures:

The Contractor must explain any additional security measures in place to ensure the security of State facilities.

The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks. The State may require further background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

4. Project Management Contractor must report bi-weekly the status of the annual weed control, any issues that arise and all schedule conflicts to the MPSCS Site Maintenance.

4.1. Project Plan

Provide a project plan and how it will be managed. Project plan should identify items such as the required contact personnel; the date the project plan must be submitted to the State; project management process; project breakdown identifying sub-projects, tasks, and resources required; expected frequency and mechanisms for updates/progress reviews; process for addressing issues/changes; and individuals responsible for receiving/reacting to the requested information.

The Contractor will carry out this project under the direction and control of the MPSCS Site Maintenace. Within 30 calendar days of the Effective Date, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

4.2. Meetings

The Contractor must attend the following meetings:

Kick-off meeting within 30 calendar days of the Effective Date.

The State may request other meetings, as it deems appropriate.

4.3. Reporting

The Contractor must explain its reporting capabilities and any reporting that is included in its proposal.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price. Overtime, holiday pay, and travel expenses will not be paid.

6.2. Payment Methods

The State will make payment for Contract Activities with EFT.

6.3. Procedure

N/A

7. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $1,000 and an additional $50 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Rev. 5/2016