MPA 514 – State of Rhode Island Cash Vault and Armored Car Services

The State of Rhode Island Division of Purchases has issued a Request for Proposals (RFPM25004575) for Master Price Agreement (MPA) 514, seeking armored courier and cash vault services for designated locations throughout the state, with potential for expansion. The procurement requires vendors to provide secure cash transport services with tiered pricing based on pickup frequency, offering discounts as service levels increase. Cash vault services must include tiered pricing, installation within two weeks of award, and potential recycler options for cash and coin management. Vendors must demonstrate flexibility for pickup frequency adjustments and provide prompt issue resolution within 24 hours. The solicitation opens on August 5, 2024, at 6:30 PM GMT and closes on September 3, 2024, at 6:30 PM GMT, with a vendor Q&A period from August 5 to August 19, 2024. Proposals will be evaluated based on both technical merit and cost, with the lowest cost proposal receiving the maximum available points for pricing. Vendors must submit separate technical and cost proposals electronically through the Ocean State Procures system.

The procurement includes specific requirements for Minority Business Enterprise (MBE) participation, with vendors required to submit an MBE Participation Acknowledgment Form and subsequent utilization plans for each award issued under the Master Price Agreement. Political subdivisions, including municipalities, institutions of higher education, municipal/state schools, and quasi-public agencies, are authorized to participate in the contract. Vendors must maintain comprehensive insurance coverage, including $1 million in liability, $100,000 in workers compensation, $1 million in automobile liability, $500,000 in crime coverage, and $2 million in professional liability coverage. A 1% contract administrative fee will be assessed on all purchase orders issued under the MPA contract. While specific award values are not explicitly stated, vendors must be prepared to provide quarterly reports detailing invoiced amounts within 45 days of each calendar quarter's end. The State reserves the right to award to one or more prime vendors and to cancel the procurement at any time, ensuring flexibility in the procurement process.