MPA 514 – State of Rhode Island Cash Vault and Armored Car Services

The State of Rhode Island Division of Purchases is conducting a Request for Proposals (RFP) for MPA 514 - Cash Vault and Armored Car Services, seeking vendors to provide comprehensive armored courier and cash vault services for designated state locations with potential for future expansion. The procurement specifically requires secure cash transport services with tiered pricing structures based on pickup frequencies, flexible pickup schedules, and prompt issue resolution within 24 hours. Cash vault services must provide same-day crediting, tiered pricing models, and installation within two weeks of contract award. The RFP includes interest in recycler options for cash and coin management, with contracts expected to align with precise service standards. Key evaluation criteria will focus on technical capabilities and cost, with the lowest cost proposal receiving the maximum available points. The solicitation opens on May 3, 2024, at 5:00 PM GMT, with a vendor Q&A period running from May 3 to May 17, 2024, and proposals are due by May 31, 2024, at 5:00 PM GMT. The initial contract period will span two years, beginning approximately July 1, 2024, with options to renew for up to three additional 12-month periods based on vendor performance and funding availability.

The contract will be established as a Master Price Agreement with statewide applicability, allowing participation from political subdivisions, higher education institutions, municipal/state schools, and quasi-public agencies. Vendors must comply with Rhode Island's Minority Business Enterprise (MBE) participation requirements and submit an MBE Participation Acknowledgment Form with their proposals. Insurance requirements are comprehensive, mandating $1 million in liability coverage, workers compensation, $1 million in automobile liability, $500,000 in crime coverage, and $2 million in professional liability coverage. Vendors must register in the Ocean State Procures system and will be subject to a 1% contract administrative fee on all purchase orders. While specific award values are not explicitly stated, the statewide applicability and potential for expansion suggest a significant procurement opportunity. The state reserves the right to award the contract to one or more prime vendors, with subcontractors permitted, and will evaluate proposals based on technical merit, cost effectiveness, and ability to meet the detailed service requirements outlined in the solicitation.